City of Asheville Submitted: August 11, 2021 | Updated: November 11, 2021

(August 2021) Request for information about Asheville, NC Police Department Officer exit interview reporting process 01/01/21 – 07/22/21

Hi City of Asheville, NC Government (Records Officer),

I’d like to make a multi-part public records request for the following information under NC Public Records Law:

A. Please provide all emails sent to and sent from, the City of Asheville Police Department's Chief Zack, Deputy Chief Baumstark, Deputy Chief Yelton, during the specific time period of January 01, 2021 through July 22, 2021.

Specifically, I am requesting all emails pertaining to the specific subject matter of exit interviews of APD officers.

B. Additionally -- Please provide a record (I am unsure of what the exact terminology is for this type of reporting mechanism... whether that's a "software", "tool", "program", or "spreadsheet" APD uses to enter these reports), which shows proof that Chief Zack or his Designee actually completed exit interviews with all officers who have left the department from 12/31/2020 through 08/11/201 (or as of the date the query is performed).

If no exit interviews were performed, please cite any explanations or justifications by the department as to why exit interviews were not performed.
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For all requested items above, please provide all .pdfs, files, attachments, videos, hyperlinks, etc. that are indicated within the responsive records. For example: A .pdf that is an attachment within an email, should also be provided as a document along with the responsive emails.

Please include all of those additional documents where applicable, as relates to the requested information above.

If the records are ultimately too large to send via emailed file share, I'd ask that you please create a public Google Drive folder / link or some other file format to transfer the files electronically.

Thank you for your assistance!

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Editor’s Note 08/11/21: We apologize for the delay in processing and publishing this request on our site. Sunshine Request is a project built and run by a small team at PRC Applications. We run the site in addition to our primary business. While we will always do our best to process and follow up on requests as quickly as possible, there may be occasional delays, depending on our availability in a given week or month.

Thank you for using www.sunshinerequest.com!

Status: Completed

Activity:

  • November 11, 2021 3:08 pm

    2 weeks ago

    from: Sunshine Request <[email protected]>
    to: [email protected]
    date: Nov 11, 2021, 3:08 PM
    subject: Re: Your City of Asheville public records request #21-53 has been closed.

     

    Good afternoon City of Asheville Public Records,

     

    Thank you for your help with this request! I’ve marked it as completed on our site.

     

    Appreciate your assistance.

     


    Status: Completed
  • November 8, 2021 6:16 pm

    2 weeks ago

    from: City of Asheville Public Records <[email protected]>
    to: [email protected]
    date: Nov 8, 2021, 6:16 PM
    subject: Your City of Asheville public records request #21-53 has been closed.

     

    Hello, Sunshine Request

     

    In regards to records request # 21-53, please see the following responses:

     

    A. There are no emails from the City of Asheville Police Department’s Chief Zack, Deputy Chief Baumstark, or Deputy Chief Yelton regarding exit interviews for the time period requested of January 1,2021 through July 22, 2021.

     

    B. The Asheville Police Department does not have a reporting mechanism (such as a software, tool, program or spreadsheet) in which reports of exit interviews are entered. The only proof of completion of exit interviews is recorded on the Asheville Police Departments Separation Checklist. Once completed, the checklist is stored in the employees file. Pursuant to North Carolina General Statute NCGS 160A-168 (Privacy of Employee Personnel Records) releasing those separation checklists that are placed in their personnel record would be a violation of that statute. Your request is now closed. Reply to this message or contact [email protected] with questions.

     

    Thanks,

    Leslie


    Status: Response Received from Government
  • October 13, 2021 12:38 pm

    1 month ago

    from: Sunshine Request <[email protected]>
    to: [email protected]
    date: Oct 13, 2021, 12:38 PM
    subject: Re: [External Message Added] City of Asheville public records request #21-53

     

    Good afternoon City of Asheville Public Records,

     

    I am following up on this request to see if there’s any update to report? I will plan on following up again in early November if I don’t hear back before then.

     

    Thank you!

     


    Status: Follow up
  • September 16, 2021 5:39 pm

    2 months ago

    **Editor’s Note to Sender 09/16/21: We will follow up with the City about this request at the end of the month if we haven’t received an additional update. Thank you for using Sunshine Request!


    Status: Government Processing Request
  • August 16, 2021 3:21 pm

    3 months ago

    from: City of Asheville Public Records <[email protected]>
    to: [email protected]
    date: Aug 16, 2021, 3:21 PM
    subject: [External Message Added] City of Asheville public records request #21-53

     

    Your public records request has been received and has been assigned it to the appropriate person(s) for processing. Once processing is complete, you will receive any responsive records.

     

    Requests for email are processed in the order they are received. Your request is number 18 in the email queue and you can view the queue document at any time to see the position of your request. Once the emails are collected and reviewed for confidential information, you will be sent any responsive records.

     

    Reply to this message or contact [email protected] with questions.


    Status: Government Processing Request
  • August 12, 2021 4:50 pm

    3 months ago

    **Editor’s Note: This request was sent in via Asheville City Government’s public records request portal. We will post any updates we receive here. Thank you for using Sunshine Request!

     

    Good afternoon Asheville City Government,

     

    I’d like to make a public records request for information that may be available in your office.

     

    Please confirm receipt to let me know the request will begin processing, and if possible, please provide a rough estimate of when the request may be completed. I will plan on following up again later this month if I have not heard back before then.

     

    Here are the details of the request:

     

    Subject: (August 2021) Request for information about Asheville, NC Police Department Officer exit interview reporting process 01/01/21 – 07/22/21

     

    Message: “Hi City of Asheville, NC Government (Records Officer),

     

    I’d like to make a multi-part public records request for the following information under NC Public Records Law:

     

    A. Please provide all emails sent to and sent from, the City of Asheville Police Department’s Chief Zack, Deputy Chief Baumstark, Deputy Chief Yelton, during the specific time period of January 01, 2021 through July 22, 2021.

     

    Specifically, I am requesting all emails pertaining to the specific subject matter of exit interviews of APD officers.

     

    B. Additionally — Please provide a record (I am unsure of what the exact terminology is for this type of reporting mechanism… whether that’s a “software”, “tool”, “program”, or “spreadsheet” APD uses to enter these reports), which shows proof that Chief Zack or his Designee actually completed exit interviews with all officers who have left the department from 12/31/2020 through 08/11/201 (or as of the date the query is performed).

     

    If no exit interviews were performed, please cite any explanations or justifications by the department as to why exit interviews were not performed.

    —–

     

    For all requested items above, please provide all .pdfs, files, attachments, videos, hyperlinks, etc. that are indicated within the responsive records. For example: A .pdf that is an attachment within an email, should also be provided as a document along with the responsive emails.

     

    Please include all of those additional documents where applicable, as relates to the requested information above.

     

    If the records are ultimately too large to send via emailed file share, I’d ask that you please create a public Google Drive folder / link or some other file format to transfer the files electronically.

     

    Thank you for your assistance!”


    Status: Sent to Government
  • August 11, 2021 4:29 pm

    3 months ago

    Submitted to Sunshine Request
    Status: Pending