Other (indicate in message) Submitted: August 16, 2023 | Updated: August 25, 2023

(August 2023) Multi-part request for Town of Huntersville, NC: Police Uniform RFPs and Winning Contracts info 01/01/2016 – 07/31/2023.

Good Afternoon Ethan (or Town of Huntersville Records Officer / Custodian of Records), all others CCed,

Please reply promptly to the following public records request, which is being made in accordance with NC Public Records Law.
Ref: https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html

** I’m simply requesting an electronic copy of an electronic record, if one exists. I am NOT asking to come in person to inspect, nor to obtain a printed copy of, these electronic records. I’m requesting explicitly that any responsive info be provided to me via an electronic medium / format (in which the copy of these records should already exist).

I do not have any further clarifying info I wish to provide to narrow this request. If the request is unclear, or if you are unable to fulfill any or all parts of the request, then please specifically cite where a reason for its denial is justified under NC Public Records Law. **

This is a multi-part request related to the Town of Huntersville, NC Police Uniform Request for Proposal(s) [RFPs] / Winning Contract(s) from January 2016 to July 2023. Please provide each of the following in regard to RFP documents for police uniforms, and their associated winning contracts:

1) All RFP documents, during the time period of 01/01/2016 - 07/31/2023:

A. The electronic copy of all Request for Proposal(s) [RFPs] dated from 01/01/16 - 07/31/23 that were issued by the Police Department for the procurement of police uniforms. Please include all accompanying documents, specifications, and requirements mentioned in the RFP.

B. The electronic copy of any addendums, amendments, or clarifications made to the RFP(s) during the evaluation process.

C. The timeline and deadlines associated with the RFP(s), including the date the RFP was issued, the deadline for submission of proposals, and any subsequent milestones or decision dates.

2) All Winning Contracts from aforementioned RFP(s), during the time period of 01/01/2016 - 07/31/2023:

A. The electronic copy of the contract awarded to the winning bidder(s) for the provision of the aforementioned police uniforms as a result of the aforementioned RFP(s). Please provide the completed contract(s), including all attachments, exhibits, terms, and conditions.

B. Any additional documents related to the contract, such as negotiated pricing, delivery schedules, and performance requirements.

C. The following info related to the winning bid and contract at the time of award:
- Item names, item numbers or codes, and descriptions of the uniform items included in the winning bid.
- Pricing details, including unit prices or price ranges, associated with each uniform item included in the winning bid.”

If any / all of the info requested above is already publicly available online, please provide a link to where it can be accessed.
——————

** Please note that by submitting this request, I’m NOT agreeing to pay any potential fees or associated costs related to my request. If it isn’t possible to process the request without incurring fees, then please let me know the itemized potential cost and explanations for those charges upfront, and DO NOT proceed until I respond.

By Law I’m not required to provide a name or address to associate with a public records request, but in order to move things along I’d like to clarify that this request is being made by:

Sunshine Request
PO Box 17391
Asheville, NC 28816

The request has been sent solely from the email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from me or my Team. Please do not commingle or treat that as an alteration or cancellation of my request – I intend to continue to pursue my request.

Thank you for your assistance!

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Status: Completed

Activity:

  • August 25, 2023 10:51 am

    9 months ago

    from: Town of Huntersville Public Records <[email protected]>
    to: [email protected]
    date: Aug 25, 2023, 10:51  AM
    subject: Your Town of Huntersville public records request #23-67 has been closed.

     

    Town of Huntersville Public Records

     

    Record request #23-67 has been closed. The closure reason supplied was:

     

    A response to your request was provided on August 24, 2023.

     

    If you have any questions, please contact me.

     

    Janet Pierson

    Town Clerk

    Direct Line: 704.766.2202

     


    Status: Completed
  • August 24, 2023 11:06 am

    9 months ago

    from: Town of Huntersville Public Records <[email protected]>
    to: [email protected]
    date: Aug 24, 2023, 11:06 AM
    subject: [External Message Added] Town of Huntersville public records request #23-67

     

    Town of Huntersville Public Records

     

    A message was sent to you regarding record request #23-67:

     

    The Huntersville Police Department does not have any RFP’s for police uniforms.

     

    If you have any questions, please let me know.

     

    Janet Pierson

    Town Clerk

    Direct Line: 704.766.2202

     


    Status: Response Received from Government
  • August 17, 2023 7:15 am

    9 months ago

    from: Town of Huntersville Public Records <[email protected]>
    to: [email protected]
    date: Aug 17, 2023, 7:15 AM
    subject: Your Town of Huntersville public records request #23-67 has been opened.

     

    Town of Huntersville Public Records

     

    Your record request #23-67 has been submitted successfully.

     

    This is to confirm receipt of your request. Once the request has been reviewed, you will be notified of the estimated time for us to provide a response.

     

    If you have any questions, please feel free to contact me by responding to this message or at (704) 766-2202.

     

    Janet Pierson, NCCMC

    Town Clerk

     

    View Request 23-67

    https://townofhuntersville.nextrequest.com/requests/23-67

     

    As the requester, you can always see the status of your request by signing into the Town of Huntersville portal.

     

    If you haven’t already signed in, you may need to activate or setup your account to get started. Once your account is activated, you can communicate directly with the Town of Huntersville through NextRequest.


    Status: Government Processing Request
  • August 16, 2023 1:54 pm

    9 months ago

    from: Sunshine Request <[email protected]>
    to: [email protected]
    cc: Janet Pierson <[email protected]>, [email protected], [email protected]
    date: Aug 16, 2023, 1:54 PM
    subject: Public Records Request. (August 2023) Multi-part request for Town of Huntersville, NC: Police Uniform RFPs and Winning Contracts info 01/01/2016 – 07/31/2023.

     

    Hello Ethan (or Huntersville Records Officer / Custodian of Records),

     

    I’d like to make a public records request for information that may be available in your office. If you’re not the appropriate party to contact about the request, please provide the correct name and email address of whom I should send it to.

     

    Please confirm receipt to let me know the request will begin processing, and if possible please provide an estimate of when the request may be completed. I will plan on following up again in 1 week, if I do not hear back before then.

     

    Here are the details of the request:

     

    SUBJECT:

    (August 2023) Multi-part request for Town of Huntersville, NC: Police Uniform RFPs and Winning Contracts info 01/01/2016 – 07/31/2023.

     

    MESSAGE:

    “ Good Afternoon Ethan (or Town of Huntersville Records Officer / Custodian of Records), all others CCed,

     

    Please reply promptly to the following public records request, which is being made in accordance with NC Public Records Law.

     

    Ref: https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html

     

    ** I’m simply requesting an electronic copy of an electronic record, if one exists. I am NOT asking to come in person to inspect, nor to obtain a printed copy of, these electronic records. I’m requesting explicitly that any responsive info be provided to me via an electronic medium / format (in which the copy of these records should already exist).

     

    I do not have any further clarifying info I wish to provide to narrow this request. If the request is unclear, or if you are unable to fulfill any or all parts of the request, then please specifically cite where a reason for its denial is justified under NC Public Records Law. **

     

    This is a multi-part request related to the Town of Huntersville, NC Police Uniform Request for Proposal(s) [RFPs] / Winning Contract(s) from January 2016 to July 2023. Please provide each of the following in regard to RFP documents for police uniforms, and their associated winning contracts:

     

    1) All RFP documents, during the time period of 01/01/2016 – 07/31/2023:

     

    A. The electronic copy of all Request for Proposal(s) [RFPs] dated from 01/01/16 – 07/31/23 that were issued by the Police Department for the procurement of police uniforms. Please include all accompanying documents, specifications, and requirements mentioned in the RFP.

     

    B. The electronic copy of any addendums, amendments, or clarifications made to the RFP(s) during the evaluation process.

     

    C. The timeline and deadlines associated with the RFP(s), including the date the RFP was issued, the deadline for submission of proposals, and any subsequent milestones or decision dates.

     

    2) All Winning Contracts from aforementioned RFP(s), during the time period of 01/01/2016 – 07/31/2023:

     

    A. The electronic copy of the contract awarded to the winning bidder(s) for the provision of the aforementioned police uniforms as a result of the aforementioned RFP(s). Please provide the completed contract(s), including all attachments, exhibits, terms, and conditions.

     

    B. Any additional documents related to the contract, such as negotiated pricing, delivery schedules, and performance requirements.

     

    C. The following info related to the winning bid and contract at the time of award:

     

    – Item names, item numbers or codes, and descriptions of the uniform items included in the winning bid.

     

    – Pricing details, including unit prices or price ranges, associated with each uniform item included in the winning bid.”

     

    If any / all of the info requested above is already publicly available online, please provide a link to where it can be accessed.

     

    ——————

     

    ** Please note that by submitting this request, I’m NOT agreeing to pay any potential fees or associated costs related to my request. If it isn’t possible to process the request without incurring fees, then please let me know the itemized potential cost and explanations for those charges upfront, and DO NOT proceed until I respond.

     

    By Law I’m not required to provide a name or address to associate with a public records request, but in order to move things along I’d like to clarify that this request is being made by:

     

    Sunshine Request

    PO Box 17391

    Asheville, NC 28816

     

    The request has been sent solely from the email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from me or my Team. Please do not commingle or treat that as an alteration or cancellation of my request – I intend to continue to pursue my request.

     

    Thank you for your assistance! ”

     

    ** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.


    Status: Sent to Government
  • August 16, 2023 1:48 pm

    9 months ago

    Submitted to Sunshine Request
    Status: Pending