Other (indicate in message) Submitted: December 12, 2023 | Updated: December 13, 2023

(December 2023) Request for Suwannee County, FL Government: Current Policies and Procedures Manual for the Clerk of the Circuit Court

Good evening Eric, Barry, (or Records Officer / Custodian(s) of these Records),

Please reply promptly to the following public records request, which I’m making in accordance with Florida Public Records Law and Florida FOIA Laws.

** I’m simply requesting an electronic copy of an electronic record, if one exists. I’m NOT asking for the opportunity to come in person to "inspect", nor to obtain a printed copy of, this electronic record. I’m requesting explicitly that any responsive info be provided to me via the electronic medium / electronic format (in which the copy of this record should already exist). If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under any public records law, statute, etc.**

Please provide the electronic copy of the current Policies and Procedures Manual for the Clerk of the Circuit Court in and for Suwannee County, Florida. If this info is already publicly available online, please provide a link to where it can be accessed.
————

Please note that by submitting this request, I’m NOT agreeing to pay any potential fees or associated costs related to my request. If it isn’t possible to process the request without incurring fees, then please let me know the itemized potential cost and explanations for those charges upfront, and DO NOT proceed until I respond.

I don’t believe I am required to provide a name or address to associate with a public records request, but in order to move things along I’d like to clarify that this request is being made by:

Sunshine Request
PO Box 17391
Asheville, NC 28816

The request has been sent solely by me and my email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from me. Please do not commingle or treat that as an alteration or cancellation of my request – I intend to continue to pursue my request.

Thank you for your assistance!

** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Editor’s Note 12/12/23: The submission above has been revised for clarity.


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Thank you for using Sunshine Request!

Status: Completed

Activity:

  • December 13, 2023 4:50 pm

    5 months ago

    from: Sunshine Request <[email protected]>
    to: Suwannee County Clerk of the Circuit Court <[email protected]>
    cc: [email protected]
    date: Dec 13, 2023, 4:50 PM
    subject: Re: Public records request. (December 2023) Request for Suwannee County, FL Government: Current Policies and Procedures Manual for the Clerk of the Circuit Court

     

    Good evening Eric or Clerk’s Office,

     

    Thank you very much for your prompt assistance with my request!

     

    I have reviewed the document you sent, and I will now mark the request as “Completed” on our website.

     

    Thanks for your help!

     

    ~ The Sunshine Request Team


    Status: Completed
  • December 13, 2023 2:14 pm

    5 months ago

    from: Suwannee County Clerk of the Circuit Court <[email protected]>
    to: [email protected]
    cc: [email protected]
    date: Dec 13, 2023, 2:14 PM
    subject: Re: Public records request. (December 2023) Request for Suwannee County, FL Government: Current Policies and Procedures Manual for the Clerk of the Circuit Court

     

    Hi Sunshine Request,

     

    Thank you for the clarification; attached please find the Clerk’s Policies and Procedures Manual.

    If you need anything else, please feel free to contact us.

     

    Suwannee County Clerk of Court powered by Freshdesk 

     

    **Editor’s Note: Please see the 1 file referenced (“POLICY – Clerk’s Personnel Policies and Procedures Handbook – Updated 2020-03-10.pdf”) at top left in our Documents section.


    Status: Response Received from Government
  • December 13, 2023 11:35 am

    5 months ago

    from: Sunshine Request <[email protected]>
    to: Suwannee County Clerk of the Circuit Court <[email protected]>
    cc: [email protected]
    date: Dec 13, 2023, 11:35 AM
    subject: Re: Public records request. (December 2023) Request for Suwannee County, FL Government: Current Policies and Procedures Manual for the Clerk of the Circuit Court

     

    Hi Eric or Clerk’s Office,

     

    Thank you for your reply.

     

    I cannot agree to pay any fees associated with this request.

     

    However, I do want to further clarify that I am not asking for a record to be created or compiled into a format in which it does not already exist.

     

    I believe that the Manual I’ve requested is likely already digitized, and it is available to you currently in a digital format (such as weblink, PDF, google doc. etc). If that is the case, then I would expect that you can send it to me via email, at no charge. It is very simple to produce a record like that which already exists. And, it does not require an “extensive use of information technology resources” to produce one file via email.

     

    Alternatively — If you are actually saying this record only exists in hard copy, and it would have to be copied manually, then please explain this.

     

    In that case, I would like to amend my request, and I would ask instead to receive the electronic copy of any draft of the Policies and Procedures Manual that was created.

     

    For example, I believe that document was likely created on a computer using a word processing program — thus, an electronic copy of a draft of the document should be available. If that is not the case, please let me know.

     

    Thank you for your help.

     

    ~ The Sunshine Request Team


    Status: Clarification Requested
  • December 13, 2023 9:29 am

    5 months ago

    from: Suwannee County Clerk of the Circuit Court <[email protected]>
    to: [email protected]
    cc: [email protected]
    date: Dec 13, 2023, 9:29 AM
    subject: Re: Public records request. (December 2023) Request for Suwannee County, FL Government: Current Policies and Procedures Manual for the Clerk of the Circuit Court

     

    Hi Sunshine Request,

     

    Good morning,


    We are in receipt of your request for the electronic version of the Suwannee County Clerk’s Personnel Policies and Procedures.

    Please note that since we are a fee-based office, we will charge you at the Statutory-approved rate of $0.15 per page. The Manual is 52 pages long, and thus the cost to you will be $7.80.

    If you are still interested in an electronic copy, please provide a check made out to the Suwannee County Clerk of Court for $7.80 to the below address:


    Suwannee County Clerk of Court
    Attn: Eric Musgrove
    200 South Ohio Avenue
    Live Oak, FL 32064

     

    In the “memo” line of the check, please write “Request #1123”.

     

    You may also pay by credit card, but there will be a convenience fee attached from our card company.

     

    Please let me know if I can be of any further assistance; otherwise, I will await your reply before continuing. If no response is received within 7 days, this request will be closed.

     

    Thank you.

     

    Suwannee County Clerk of Court powered by Freshdesk


    Status: Government Processing Request
  • December 12, 2023 4:58 pm

    5 months ago

    from: Suwannee County Clerk of the Circuit Court <[email protected]>
    to: [email protected]
    date: Dec 12, 2023, 4:58 PM
    subject: Ticket Received – Public records request. (December 2023) Request for Suwannee County, FL Government: Current Policies and Procedures Manual for the Clerk of the Circuit Court

     

    Dear Sunshine Request,

     

    We would like to acknowledge that we have received your request and Ticket # 1123 has been created for it. A staff member will be reviewing your request and will send you a response.

     

    If you have further comments or questions regarding this specific request, you may reply to this email.

     

    Thank you for your patience.

     

    Sincerely,
    Suwannee County Clerk of the Circuit Court

     

    Suwannee County Clerk of Court powered by Freshdesk 1123:2185036


     

    from: Sunshine Request <[email protected]>
    to: [email protected]
    cc: [email protected]
    date: Dec 12, 2023, 4:58 PM
    subject: Public records request. (December 2023) Request for Suwannee County, FL Government: Current Policies and Procedures Manual for the Clerk of the Circuit Court

     

    Good evening Eric, Barry, (or Records Officer / Custodian(s) of these Records),

     

    Please reply promptly to the following public records request, which I’m making in accordance with Florida Public Records Law and Florida FOIA Laws.

     

    ** I’m simply requesting an electronic copy of an electronic record, if one exists. I’m NOT asking for the opportunity to come in person to “inspect”, nor to obtain a printed copy of, this electronic record. I’m requesting explicitly that any responsive info be provided to me via the electronic medium / electronic format (in which the copy of this record should already exist). If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under any public records law, statute, etc.**

     

    Please provide the electronic copy of the current Policies and Procedures Manual for the Clerk of the Circuit Court in and for Suwannee County, Florida. If this info is already publicly available online, please provide a link to where it can be accessed.
    ————

     

    Please note that by submitting this request, I’m NOT agreeing to pay any potential fees or associated costs related to my request. If it isn’t possible to process the request without incurring fees, then please let me know the itemized potential cost and explanations for those charges upfront, and DO NOT proceed until I respond.

     

    I don’t believe I am required to provide a name or address to associate with a public records request, but in order to move things along I’d like to clarify that this request is being made by:

     

    Sunshine Request
    PO Box 17391
    Asheville, NC 28816

     

    The request has been sent solely by me and my email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from me. Please do not commingle or treat that as an alteration or cancellation of my request – I intend to continue to pursue my request.

     

    Thank you for your assistance!

     

    ** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.


    Status: Sent to Government
  • December 12, 2023 4:55 pm

    5 months ago

    Submitted to Sunshine Request
    Status: Pending