Other (indicate in message) Submitted: February 25, 2022 | Updated: March 24, 2022

(February 2022) Request for Jackson County, NC Gov: Timesheets for Tax Administration staff 05/01/2019 – 02/28/2022

Hi Jackson County, NC Government (Records Officer),

I'd like to make a public records request for the following information under NC Public Records Law.
Ref: https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html

Please provide all timesheets for all Jackson County Tax Administration staff from May 01, 2019 through February 28, 2022. Jackson County Tax Administration is defined as "Tax Administrator, Assistant Tax Assessors, Mapping Specialists, Tax Collector, all Appraisers and Collection Clerks."

Please remove any personal identifying information that is not allowed to be shared, such as social security number. Please only exclude information that is required by law to be excluded.

If possible, please provide the information in a machine readable format (such as a csv, spreadsheet, pdf, jpg, etc.)
——————

If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC public records law.

** Please note that Sunshine Request cannot commit to pay any potential fees / associated costs related to any of the requests on their site. If it is not possible to process the request above without incurring fees, please let me know what the itemized potential costs may be — at which point Sunshine Request will ask that you cease processing the request. They will mark the request as “Completed” on their site, and I can contact you directly, should I wish to further pursue a request.

Thank you for your assistance!

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Editor’s Note 02/25/22: We apologize for the delay in processing and publishing this request on our site. Sunshine Request is a project built and run by a small team at PRC Applications. We run the site in addition to our primary business. While we will always do our best to process and follow up on requests as quickly as possible, there may be occasional delays, depending on our availability in a given week or month.

Thank you for using www.sunshinerequest.com!

Status: Completed

Activity:

  • March 24, 2022 3:22 pm

    6 months ago

    from: Sunshine Request <[email protected]>
    to: Public Records Request <[email protected]>
    date: Mar 24, 2022, 3:22 PM
    subject: Re: Records Request: (February 2022) Request for Jackson County, NC Gov: Timesheets for Tax Administration staff 05/01/2019 – 02/28/2022

     

    Good afternoon,

     

    Thank you for the clarification. I’ve marked this request as completed on our site.

     

    Have a good day!


    Status: Completed
  • March 17, 2022 2:31 am

    6 months ago

    from: Public Records Request <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Mar 17, 2022, 2:31 PM
    subject: Re: Records Request: (February 2022) Request for Jackson County, NC Gov: Timesheets for Tax Administration staff 05/01/2019 – 02/28/2022

     

    Jackson County’s timesheets incorporate leave and comp time information which cannot be separated or redacted as such hours pertain to the total hours for which the employee is paid. Therefore the exception applies to the entire record and disclosure is prohibited.

     

    JACKSON COUNTY – Public Records Request
    [email protected]
    401 Grindstaff Cove Road, Suite A-218, Sylva, NC 28779
    Phone 828.631.2212 ▪ Fax 828.631.2266


    Status: Clarification Provided
  • March 16, 2022 12:53 pm

    6 months ago

    from: Sunshine Request <[email protected]>
    to: Public Records Request <[email protected]>
    date: Mar 16, 2022, 12:53 PM
    subject: Re: Records Request: (February 2022) Request for Jackson County, NC Gov: Timesheets for Tax Administration staff 05/01/2019 – 02/28/2022

     

    Good afternoon Jackson County, NC Government,

     

    Thank you again for your reply. Specifically:

     

    “Jackson County timesheets are considered part of the personnel file and therefore cannot be released in response to a public records request.”

     

    We’ve reviewed your response further, and would like to call your attention to these specific items from the article you cited:

     

    #3. “Is there an exception that applies? ( If not, the requested access must be provided. If so, continue to question 4.)” …


    … “Time sheets may include a mix of both types of information, including hours worked, as well as sick or vacation leave taken, and comp time used. According to Lawrence, time sheets that simply record hours worked are “prepared solely for payroll purposes” and should be considered financial rather than personnel records. These time sheets are fully subject to public access under the Public Records Law. But times sheets containing leave or comp time information should be considered part of the personnel file. Public Records at p. 158”


    #4.
    “Does the exception apply to the entire record, or only to certain information, and does it prohibit disclosure or does it deny the right of access? (If a prohibition applies to the entire record, do not disclose; if it applies only to certain information, redact and disclose. If there is no right of access to some or all of the information, but release is not prohibited, determine whether or not to release the entire or a redacted record.
    )”

     

    With this in mind – Can you please specifically cite what specific elements of this article are justification for denial of the release of Jackson County employee timesheets? In other words – can you please clarify what it is about the timesheets you feel makes them “part of the personnel file” and that “cannot be released” under NC Public Records Law? We will note this information on our site.

     

    If there are some timesheets that can be released, we’d ask that you please do so.

     

    Thank you!


    Status: Clarification Requested
  • March 15, 2022 5:11 pm

    6 months ago

    from: Sunshine Request <[email protected]>
    to: Public Records Request <[email protected]>
    date: Mar 15, 2022, 5:11 PM
    subject: Re: Records Request: (February 2022) Request for Jackson County, NC Gov: Timesheets for Tax Administration staff 05/01/2019 – 02/28/2022

     

    Good afternoon Jackson County, NC Government,

     

    Thank you for your help with this request! I’ve marked it as completed on our site.

     

    Have a good day.


    Status: Completed
  • March 4, 2022 5:44 pm

    6 months ago

    from: Public Records Request <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Mar 4, 2022, 5:44 PM
    subject: Re: Records Request: (February 2022) Request for Jackson County, NC Gov: Timesheets for Tax Administration staff 05/01/2019 – 02/28/2022

     

    Jackson County timesheets are considered part of the personnel file and therefore cannot be released in response to a public records request.
    https://canons.sog.unc.edu/2010/06/are-local-government-employee-time-sheets-public-records-applying-the-framework-for-answering-questions-about-public-records-requests/

     

    JACKSON COUNTY – Public Records Request
    [email protected]
    401 Grindstaff Cove Road, Suite A-218, Sylva, NC 28779
    Phone 828.631.2212 ▪ Fax 828.631.2266


    Status: Response Received from Government
  • March 4, 2022 1:27 pm

    6 months ago

    from: Sunshine Request <[email protected]>
    to: Public Records Request <[email protected]>
    date: Mar 4, 2022, 1:27 PM
    subject: Records Request: (February 2022) Request for Jackson County, NC Gov: Timesheets for Tax Administration staff 05/01/2019 – 02/28/2022

     

    Good afternoon Jackson County Public Records,

     

    I’d like to make a public records request for information that may be available in your office.

     

    Please confirm receipt to let me know the request will begin processing, and if possible, please provide a rough estimate of when the request may be completed. I will plan on following up again around the end of the month if I have not heard back before then.

     

    Here are the details of the request:

     

    Subject: (February 2022) Request for Jackson County, NC Gov: Timesheets for Tax Administration staff 05/01/2019 – 02/28/2022

     

    Message: “Hi Jackson County, NC Government (Records Officer),

     

    I’d like to make a public records request for the following information under NC Public Records Law.
    Ref: https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html

     

    Please provide all timesheets for all Jackson County Tax Administration staff from May 01, 2019 through February 28, 2022. Jackson County Tax Administration is defined as “Tax Administrator, Assistant Tax Assessors, Mapping Specialists, Tax Collector, all Appraisers and Collection Clerks.”

     

    Please remove any personal identifying information that is not allowed to be shared, such as social security number. Please only exclude information that is required by law to be excluded.

     

    If possible, please provide the information in a machine readable format (such as a csv, spreadsheet, pdf, jpg, etc.)
    ——————

     

    If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC public records law.

     

    ** Please note that Sunshine Request cannot commit to pay any potential fees / associated costs related to any of the requests on their site. If it is not possible to process the request above without incurring fees, please let me know what the itemized potential costs may be — at which point Sunshine Request will ask that you cease processing the request. They will mark the request as “Completed” on their site, and I can contact you directly, should I wish to further pursue a request.

     

    Thank you for your assistance!”

     

    Thank you!

     

    ** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.


    Status: Sent to Government
  • February 25, 2022 4:44 pm

    6 months ago

    Submitted to Sunshine Request
    Status: Pending