Other (indicate in message) Submitted: March 19, 2024 | Updated: April 9, 2024

(March 2024) Request for City of Boiling Spring Lakes, NC Government: “GPS activity data” logs for Chief of Police and all Sergeants. From 03/05/24 – 03/19/24.

Good evening Kevin, Gordon, Nancy, and Susan, (or Custodian(s) of these records),

Please reply promptly to the following public records request, which I’m making in accordance with NC Public Records Law. https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html

Please provide the “GPS activity data” logs for all vehicles used by the Chief of Police and all Sergeants of the Boiling Spring Lakes Police Department, during the specific time period of 03/05/24 through 03/19/24.

I acknowledge that in a similar recent records request the City explained that in 2023 they used a GPS platform called “Networkfleet” – which to the best of your knowledge had a “7 day retention period” … “set by the vendor” and was “not adjustable” on the City’s end. I assume the City is still using the same GPS platform in 2024, and if so I’d like to note the short 7 day retention window makes it very difficult to request these public records. With this in mind – I believe I’ve indicated a long enough time period that the City should be able to provide me with 7 days worth of requested GPS activity data, at any point from 03/05/24 through 03/19/24, or, from 7 days before or after the date of my request.

** I’m simply requesting an electronic copy of an electronic record, if one exists. I’m NOT asking for the opportunity to come in person to "inspect", nor to obtain a printed copy of, this electronic record. I’m requesting explicitly that any responsive info be provided to me via the electronic medium / electronic format (in which the copy of this record already exists). If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC Public Records Law. **
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Please note that by submitting this request, I’m NOT agreeing to pay any potential fees or associated costs related to my request. If it isn’t possible to process the request without incurring fees, then please let me know the itemized potential cost and clear explanations of those charges upfront, and DO NOT proceed until I respond.

By Law I’m not required to provide a name or address to associate with a public records request, but in order to move things along I’d like to clarify that this request is being made by:

Sunshine Request
PO Box 17391
Asheville, NC 28816

The request has been sent solely by me and my email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from me. Please do not commingle or treat that as an alteration or cancellation of my request – I intend to continue to pursue my request.

Thank you for your assistance!

** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Status: Completed

Activity:

  • April 9, 2024 11:41 am

    2 weeks ago

    from: Sunshine Request <[email protected]>
    to: Boiling Spring Lakes PD <[email protected]>
    cc: Kevin Smith <[email protected]>, Gordon Hargrove <[email protected]>, Nancy Sims <[email protected]>
    date: Apr 9, 2024, 11:41 AM
    subject: Re: Public records request. (March 2024) Request for City of Boiling Spring Lakes, NC Government: “GPS activity data” logs for Chief of Police and all Sergeants. From 03/05/24 – 03/19/24.

     

    Good afternoon Kristin,

     

    Thanks again for your last message on 04/02/24.

     

    I reviewed the documents you sent me, and later today I will mark this request as “Completed” on our website.

     

    Thank you for your assistance with my request!

     

    ~ The Sunshine Request Team


    Status: Completed
  • April 3, 2024 3:03 pm

    2 weeks ago

    from: Sunshine Request <[email protected]>
    to: Boiling Spring Lakes PD <[email protected]>
    cc: Kevin Smith <[email protected]>, Gordon Hargrove <[email protected]>, Nancy Sims <[email protected]>
    date: Apr 3, 2024, 3:03 PM
    subject: Re: Public records request. (March 2024) Request for City of Boiling Spring Lakes, NC Government: “GPS activity data” logs for Chief of Police and all Sergeants. From 03/05/24 – 03/19/24.

     

    Hi Kristin,

     

    Thank you for your reply, and thanks for sharing those four GPS reports!

     

    I may have one additional follow up question about this request. I need to review your message with my Team, and I will get back to you on Monday.
    ——–

     

    RE: using your records request form moving forward. Understood — I’ll use that link if I submit any future requests.

     

    Thanks for your help!

     

    ~ The Sunshine Request Team


    Status: Response Received from Government
  • April 2, 2024 4:45 pm

    3 weeks ago

    from: Boiling Spring Lakes PD <[email protected]>
    to: Sunshine Request <[email protected]>
    cc: Kevin Smith <[email protected]>, Gordon Hargrove <[email protected]>, Nancy Sims <[email protected]>
    date: Apr 2, 2024, 4:45 PM
    subject: Re: Public records request. (March 2024) Request for City of Boiling Spring Lakes, NC Government: “GPS activity data” logs for Chief of Police and all Sergeants. From 03/05/24 – 03/19/24.

     

    Good Afternoon,
    Per your request, I have attached redacted GPS logs for a seven day time period. We would like to remind you that if you have any future record requests to please submit them to the link below:

     

    https://www.cityofbsl.org/administration/public-records-request

     

    Thank you,
    Kristin

     

    **Editor’s Note: Please see the 4 attachments referenced (“republicrecordsrequest_march2024requestforcityof.zip”) at top left in our Documents section.


    Status: Response Received from Government
  • April 2, 2024 11:44 am

    3 weeks ago

    from: Sunshine Request <[email protected]>
    to: Boiling Spring Lakes PD <[email protected]>
    cc: Kevin Smith <[email protected]>, Gordon Hargrove <[email protected]>, Nancy Sims <[email protected]>
    date: Apr 2, 2024, 11:44 AM
    subject: Re: Public records request. (March 2024) Request for City of Boiling Spring Lakes, NC Government: “GPS activity data” logs for Chief of Police and all Sergeants. From 03/05/24 – 03/19/24.

     

    Hi Kristin,

     

    Thank you for your patience.

     

    We understand that the exemption you cited exists, and we’re familiar with § 132‑1.7.(a)(4). However, we think it’s unlikely that section (or other parts of the public records law) makes GPS data in general not a public record.

     

    Although some of the reports might contain confidential information, we’re not asking for any of that. What we are asking is that you please retrieve the records we’ve requested, review them for any individual records you feel fall under the exemption you’ve cited, remove any co-mingled confidential information, redact them etc, and then please produce only the records that are left and are public.

     

    I will follow up again in 1 week, if I don’t hear anything else before then.

     

    Thank you for your help!

     

    ~ The Sunshine Request Team


    Status: Follow up
  • March 28, 2024 4:11 pm

    3 weeks ago

    from: Sunshine Request <[email protected]>
    to: Boiling Spring Lakes PD <[email protected]>
    cc: Kevin Smith <[email protected]>, Gordon Hargrove <[email protected]>, Nancy Sims <[email protected]>
    date: Mar 28, 2024, 4:11 PM
    subject: Re: Public records request. (March 2024) Request for City of Boiling Spring Lakes, NC Government: “GPS activity data” logs for Chief of Police and all Sergeants. From 03/05/24 – 03/19/24.

     

    Hi Kristin,

     

    Thank you for your reply.

     

    I will need to review your statement with my Team, and will get back to you soon. It will likely be on Monday.

     

    Thank you.

     

    ~ The Sunshine Request Team


    Status: Response Received from Government
  • March 28, 2024 2:38 pm

    3 weeks ago

    from: Boiling Spring Lakes PD <[email protected]>
    to: Sunshine Request <[email protected]>
    cc: Kevin Smith <[email protected]>, Gordon Hargrove <[email protected]>, Nancy Sims <[email protected]>
    date: Mar 28, 2024, 2:38 PM
    subject: Public records request. (March 2024) Request for City of Boiling Spring Lakes, NC Government: “GPS activity data” logs for Chief of Police and all Sergeants. From 03/05/24 – 03/19/24.

     

    Good Afternoon,
    Thank you for your request. Per NCGS 132-1.7(4), the records you requested are not subject to release to the public. Please use the link below to submit future public records requests.

     

    https://www.cityofbsl.org/administration/public-records-request

     

    Thank you,
    Kristin


    Status: Response Received from Government
  • March 27, 2024 5:02 pm

    3 weeks ago

    from: Sunshine Request <[email protected]>
    to: Kevin Smith <[email protected]>
    cc: Gordon Hargrove <[email protected]>, Nancy Sims <[email protected]>, Susan Hartman <[email protected]>
    date: Mar 27, 2024, 5:02 PM
    subject: Re: Public records request. (March 2024) Request for City of Boiling Spring Lakes, NC Government: “GPS activity data” logs for Chief of Police and all Sergeants. From 03/05/24 – 03/19/24.

     

    Hi Kevin, Gordon, Nancy, and Susan, (or Custodian(s) of these records),

     

    I submitted the following public records request to your offices on March 19th:
    (March 2024) Request for City of Boiling Spring Lakes, NC Government: “GPS activity data” logs for Chief of Police and all Sergeants. From 03/05/24 – 03/19/24.

     

    I have not received any response since I submitted the request.

     

    Please confirm receipt of my request to let me know it has begun processing — and please provide an anticipated date for its completion.

     

    I will follow up again in 1 week, if I don’t hear anything else before then.

     

    Thank you for your help!

     

    ~ The Sunshine Request Team


    Status: Follow up
  • March 19, 2024 7:39 pm

    1 month ago

    from: Sunshine Request <[email protected]>
    to: Kevin Smith <[email protected]>
    cc: Gordon Hargrove <[email protected]>, Nancy Sims <[email protected]>, Susan Hartman <[email protected]>
    date: Mar 19, 2024, 7:39 PM
    subject: Public records request. (March 2024) Request for City of Boiling Spring Lakes, NC Government: “GPS activity data” logs for Chief of Police and all Sergeants. From 03/05/24 – 03/19/24.

     

    Good evening Kevin, Gordon, Nancy, and Susan, (or Custodian(s) of these records),

     

    Please reply promptly to the following public records request, which I’m making in accordance with NC Public Records Law. https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html

     

    Please provide the “GPS activity data” logs for all vehicles used by the Chief of Police and all Sergeants of the Boiling Spring Lakes Police Department, during the specific time period of 03/05/24 through 03/19/24.

     

    I acknowledge that in a similar recent records request the City explained that in 2023 they used a GPS platform called “Networkfleet” – which to the best of your knowledge had a “7 day retention period”“set by the vendor” and was “not adjustable” on the City’s end. I assume the City is still using the same GPS platform in 2024, and if so I’d like to note the short 7 day retention window makes it very difficult to request these public records. With this in mind – I believe I’ve indicated a long enough time period that the City should be able to provide me with 7 days worth of requested GPS activity data, at any point from 03/05/24 through 03/19/24, or, from 7 days before or after the date of my request.

     

    ** I’m simply requesting an electronic copy of an electronic record, if one exists. I’m NOT asking for the opportunity to come in person to “inspect”, nor to obtain a printed copy of, this electronic record. I’m requesting explicitly that any responsive info be provided to me via the electronic medium / electronic format (in which the copy of this record already exists). If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC Public Records Law. **
    ————————————

     

    Please note that by submitting this request, I’m NOT agreeing to pay any potential fees or associated costs related to my request. If it isn’t possible to process the request without incurring fees, then please let me know the itemized potential cost and clear explanations of those charges upfront, and DO NOT proceed until I respond.

     

    By Law I’m not required to provide a name or address to associate with a public records request, but in order to move things along I’d like to clarify that this request is being made by:

     

    Sunshine Request
    PO Box 17391
    Asheville, NC 28816

     

    The request has been sent solely by me and my email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from me. Please do not commingle or treat that as an alteration or cancellation of my request – I intend to continue to pursue my request.

     

    Thank you for your assistance!

     

    ** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.


    Status: Sent to Government
  • March 19, 2024 7:34 pm

    1 month ago

    Submitted to Sunshine Request
    Status: Pending