Other (indicate in message) Submitted: May 18, 2020 | Updated: July 29, 2020

(May 2020) Request related to Transylvania County, NC Schools graduation info as of 05/07/20

Hello Transylvania County, NC Schools,

I’d like to make a public records request for the following information:

1. Please provide all electronic communications to, from, or between, the Transylvania County Board of Education and Superintendent Jeff McDaris concerning the decisions regarding the graduation ceremonies for Brevard High School and Rosman High School from the period of March 30th, 2020 through May 7th, 2020.

2. Please include any electronic communications sent to, by, or from, Superintendent McDaris and other Central Administrative Staff at Transylvania County Schools concerning this topic, during the same time period.

Thank you for your assistance!

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Status: Response Received from Government

Activity:

  • July 29, 2020 4:11 pm

    1 year ago

    from: Sunshine Request <[email protected]>
    to: Jenny Hunter <[email protected]>
    cc: “McDaris, Jeff” <[email protected]>,
    “Whitlock, Chris” <[email protected]>,
    “Weaver, Brian” <[email protected]>
    date: Jul 29, 2020, 4:11 PM
    subject: Re: Records Request: (May 2020) Request related to Transylvania County, NC Schools graduation info as of 05/07/20

     

    Good afternoon Jenny,

     

    Thank you for your reply!

     

    We cannot commit to covering potential fees / costs related to any of the records processed through our site. Additionally, while we would typically be happy to receive the files via mail (if that’s what is necessary), our team is not going to the PO Box right now due to the COVID 19 pandemic.

     

    We’ll review your email further as soon as we are able, and will be in touch to let you know what we determine regarding how to proceed.

     

    Thank you for your help!
    Sunshine Request


    Status: Response Received from Government
  • July 29, 2020 10:48 am

    1 year ago

    from: Jenny Hunter <[email protected]>
    to: Sunshine Request <[email protected]>
    cc: “McDaris, Jeff” <[email protected]>,
    “Whitlock, Chris” <[email protected]>,
    “Weaver, Brian” <[email protected]>
    date: Jul 29, 2020, 10:48 AM
    subject: Re: Records Request: (May 2020) Request related to Transylvania County, NC Schools graduation info as of 05/07/20

     

    Good day:

     

    It was necessary to print the documents prior to completing the necessary steps for redaction to protect the personally identifiable information of other students pursuant to the Family Education Rights Privacy Act 20 U.S.C. 1232g, 34 C.F.R. 99 et. seq. (“FERPA”), and confidential personnel information pursuant to N.C.G.S. 115C-319. Our electronic email technology does not give us the ability to edit within an already sent email document. Scanning each one of these into one document is time-consuming and labor-intensive. For this reason, the documents have been provided in “hard copy,” the final step of our process for these records. It will be unnecessary and additional work for us to scan the documents and complete the steps that you have indicated. The documents are available at our reception desk. If you would like us to mail them, please send a self-addressed mail, Fed-Ex, or UPS package capable of handling approximately 2.6 pounds.

     

    Jenny Hunter

    Assistant to the Superintendent

    Transylvania County Schools

    Ph: 828.884.6173 x7368

    Fax: 828.884.9524


    Status: Response Received from Government
  • July 23, 2020 3:14 pm

    1 year ago

    from: Sunshine Request <[email protected]>
    to: Jenny Hunter <[email protected]>
    cc: “Weaver, Brian” <[email protected]>,
    “McDaris, Jeff” <[email protected]>,
    “Whitlock, Chris” <[email protected]org>
    date: Jul 23, 2020, 3:14 PM
    subject: Re: Records Request: (May 2020) Request related to Transylvania County, NC Schools graduation info as of 05/07/20

     

    Hi Jenny,

     

    Thank you for your reply!

     

    We apologize for not catching this sooner –

     

    We’d like to ask if you can please clarify in what format the responsive records will be delivered (flash drive, CD, hard copy)? The request asked for “any electronic communications”. As these are records already in a digital format, it is unclear if / why the files would need to be printed, if that is the case.

     

    Additionally, we do not need physical copies of associated files for this request, nor is it required by law that we must come to your office in person to pick up records, if you are suggesting that’s the only way they can be provided.

     

    We would greatly appreciate it if you could send a digital copy of the requested records – Under NC Public Records Law you should be able to provide these in a digital format such as Google Drive, Dropbox, email, pdf, CD / flash drive (if necessary), etc.

     

    Is it possible that the files could be uploaded to something like a public Dropbox or Google Drive whenever they are ready? That would be great! If this isn’t possible, and mailing a CD or flashdrive is what is required, please let us know and we’ll be happy to provide a mailing address at that time.

     

    Thank you for your assistance!
    Sunshine Request

     

    **Editor’s Note to sender 07/23/20: In the event that Jenny confirms the files will be delivered via Flash Drive / CD and mailed to our PO Box – Please note – as we are in the midst of a global pandemic, our Team at Sunshine is not going in person to the PO Box right now. Any updates we receive from Jenny via email will be noted on our site, and we will revisit this request again once the files have been delivered and we are able to pick them up. Thank you for using Sunshine Request!


    Status: Clarification Requested
  • July 21, 2020 10:13 am

    1 year ago

    from: Jenny Hunter <[email protected]>
    to: Sunshine Request <[email protected]>
    cc: “Weaver, Brian” <[email protected]>,
    “McDaris, Jeff” <[email protected]>,
    “Whitlock, Chris” <[email protected]>
    date: Jul 21, 2020, 10:13 AM
    subject: Fwd: Records Request: (May 2020) Request related to Transylvania County, NC Schools graduation info as of 05/07/20

     

    Good morning:

     

    The request you submitted for records regarding the graduation ceremonies for Brevard High School and Rosman High School has been completed and may be picked up at the reception office. Our building is located at 225 Rosenwald Lane, Brevard, NC 28712. Our summer business hours are Monday – Thursday, 7:00 a.m. to 5:00 p.m. If you have any questions, please let me know.

     

    Jenny Hunter

    Assistant to the Superintendent

    Transylvania County Schools

    Ph: 828.884.6173 x7368

    Fax: 828.884.9524


    Status: Response Received from Government
  • June 10, 2020 3:04 pm

    1 year ago

    from: Sunshine Request <[email protected]>
    to: Jenny Hunter <[email protected]>
    date: Jun 10, 2020, 3:04 PM
    subject: Re: Records Request: (May 2020) Request related to Transylvania County, NC Schools graduation info as of 05/07/20

     

    Good afternoon Jenny,

     

    Thank you for your reply.

     

    We’ve noted your email on our site and will follow up around mid July if we haven’t heard back sooner.

     

    We appreciate your assistance!
    Sunshine Request


    Status: Government Processing Request
  • June 1, 2020 1:27 pm

    1 year ago

    from: Jenny Hunter <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Jun 1, 2020, 1:27 PM
    subject: Re: Records Request: (May 2020) Request related to Transylvania County, NC Schools graduation info as of 05/07/20

     

    Good afternoon:

     

    Thank you for your inquiry. We have received your request. Our IT department has begun the search and processing of the records you requested. It is anticipated that the search will be complete and the results available in approximately 4-5 weeks.

     

    Best regards,

     

    Jenny Hunter

     

    Assistant to the Superintendent
    Transylvania County Schools
    Ph: 828.884.6173 x7368
    Fax: 828.884.9524


    Status: Government Processing Request
  • May 27, 2020 1:29 pm

    1 year ago

    from: Sunshine Request <[email protected]>
    to: Jeff McDaris <[email protected]>,
    Jenny Hunter <[email protected]>
    date: May 27, 2020, 1:29 PM
    subject: Records Request: (May 2020) Request related to Transylvania County, NC Schools graduation info as of 05/07/20

     

    Good afternoon Transylvania County Schools,

     

    We hope you are staying safe and well!

     

    We’ve received a new public records request via our website www.sunshinerequest.com for information that may be available in your office.

     

    Please confirm receipt to let us know the request will begin processing, and if possible, please provide a rough estimate of when the request may be completed. We will plan on following up again around that time. We understand that this request may take longer due to the COVID-19 pandemic.

     

    Here are the details of the request:

     

    Subject: (May 2020) Request related to Transylvania County, NC Schools graduation info as of 05/07/20

     

    Message: “Hello Transylvania County, NC Schools,

     

    I’d like to make a public records request for the following information:

     

    1. Please provide all electronic communications to, from, or between, the Transylvania County Board of Education and Superintendent Jeff McDaris concerning the decisions regarding the graduation ceremonies for Brevard High School and Rosman High School from the period of March 30th, 2020 through May 7th, 2020.

     

    2. Please include any electronic communications sent to, by, or from, Superintendent McDaris and other Central Administrative Staff at Transylvania County Schools concerning this topic, during the same time period.

     

    Thank you for your assistance!”

     

    ** Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

     

    Thank you,
    Sunshine Request


    Status: Sent to Government
  • May 27, 2020 1:16 pm

    1 year ago

    from: Sunshine Request <[email protected]>
    to: Trisha Hogan <[email protected]> cc: Jenny Hunter <[email protected]>
    date: May 27, 2020, 1:16 PM
    subject: Re: Records Request: (May 2020) Request related to Transylvania County, NC Schools graduation info as of 05/07/20

     

    Good afternoon Trisha,

     

    Our apologies, thanks for the heads up!

     

    We will forward this request to the emails you mentioned.

     

    Thank you!
    Sunshine Request


    Status: Response Received from Government
  • May 20, 2020 4:05 pm

    1 year ago

    from: Trisha Hogan <[email protected]>
    to: Sunshine Request <[email protected]>
    cc: Jenny Hunter <[email protected]>
    date: May 20, 2020, 4:05 PM
    subject: RE: Records Request: (May 2020) Request related to Transylvania County, NC Schools graduation info as of 05/07/20

     

    Good afternoon,

     

    This request was sent to Transylvania County Government, when it should have been forwarded to Transylvania County Schools. Please forward to Superintendent Dr. Jeff McDaris at [email protected] and to his Executive Assistant Jenny Hunter at [email protected]

     

    Thank you,

    Trisha Hogan, CMC, NCCCC

    Clerk to the Board

    Transylvania County Administration

    101 South Broad Street

    Brevard, NC 28712

    (828) 884-3100 X4 Office

    (828) 884-1936 Direct Office Line

    (828) 884-3119 Fax

    [email protected] OR

    [email protected]

    www.transylvaniacounty.org


    Status: Response Received from Government
  • May 20, 2020 4:00 pm

    1 year ago

    from: Sunshine Request <[email protected]>
    to: Trisha Hogan <[email protected]>
    date: May 20, 2020, 4:00 PM
    subject: Records Request: (May 2020) Request related to Transylvania County, NC Schools graduation info as of 05/07/20

     

    Good afternoon Transylvania County Government,

     

    We hope you are staying safe and well!

     

    We’ve received a new public records request via our website www.sunshinerequest.com for information that may be available in your office.

     

    Please confirm receipt to let us know the request will begin processing, and if possible, please provide a rough estimate of when the request may be completed. We will plan on following up again around that time. We understand that this request may take longer due to the COVID-19 pandemic.

     

    Here are the details of the request:

     

    Subject: (May 2020) Request related to Transylvania County, NC Schools graduation info as of 05/07/20

     

    Message: “Hello Transylvania County, NC Schools,

     

    I’d like to make a public records request for the following information:

     

    1. Please provide all electronic communications to, from, or between, the Transylvania County Board of Education and Superintendent Jeff McDaris concerning the decisions regarding the graduation ceremonies for Brevard High School and Rosman High School from the period of March 30th, 2020 through May 7th, 2020.

     

    2. Please include any electronic communications sent to, by, or from, Superintendent McDaris and other Central Administrative Staff at Transylvania County Schools concerning this topic, during the same time period.

     

    Thank you for your assistance!”

     

    ** Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

     

    Thank you,
    Sunshine Request


    Status: Sent to Government
  • May 18, 2020 3:22 pm

    1 year ago

    Submitted to Sunshine Request
    Status: Pending