City of Asheville Submitted: October 21, 2022 | Updated: January 6, 2023

(October 2022) Request for City of Asheville, NC: Communications between Chief of Police, City Manager, City Council. Related to Merrimon Ave traffic. 01/01/22 – 10/16/22

Hello City of Asheville, NC Government (Records Officer),

I'd like to make a public records request for the following information under NC Public Records Law.
Ref: https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html

Please provide ALL communications [emails, SMS texts, Google Chat messages, Facebook Messenger] sent to, sent from, and sent between any and all of the following: the AVL Chief of Police, the AVL City Manager, and AVL City Council Member(s). Specifically related to recommendations regarding safety concerns, and other info [unspecified] related to Merrimon Avenue traffic reimagining. During the specific time period of January 01, 2022 through October 16, 2022.

To clarify -- I am only seeking communications sent between the three parties listed above (Chief of Police, City Manager, any member of City Council).

I am not requesting to come in person to inspect, nor to obtain printed copies of, electronic records. In accordance with NC Public Records Law, I’m requesting explicitly that all responsive records be provided via an electronic medium / format (in which the records should already exist), such as an email, file share, google drive folder, mailed flash drive if necessary, etc.
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[**Editor’s Note to Allison: I do not have any additional or further clarifying info to provide other than what you see in the message above. If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC Public Records Law.**]

This request has been sent solely from the email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from our Team. Please do not commingle or treat that as an alteration or cancellation of our request – We intend to continue to pursue our request.

Please note that we cannot commit to sign any forms or pay any potential fees / associated costs related to any request. If it is not possible to process the request without incurring fees, then please let us know the itemized potential cost.

Thank you for your assistance!

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

10/21/22 Editor’s Note: The request above has been revised for clarity. There were also a couple typos we’ve done our best to interpret on the sender’s behalf.

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  • ☀️ Requests that are incomplete, non-specific, or vague.

While we do proofread requests we receive for general spelling and clarity, we may choose not to fulfill the request if it is incomplete, or it is unclear what specific information the requester hopes to receive. In this case, the sender may rewrite and resubmit the request.

It’s the requester’s responsibility to write the request in a manner that clearly specifies a record that is being requested, and to what government entity it should be sent.

☀️ Please be specific:

It is important that what you are requesting is specific and reasonable, and is an actionable records request. Please specify the exact type of records you’d like to receive, rather than any “possible” or “potential” info that could be searched. Remember that the larger your request, the more time it usually takes to fulfill. Specificity will often help reduce the amount of time needed to process the request.

It is important that a request has a clearly written and complete Subject and Message, and also specifies the Government Entity (or entities), City and/or County, and State to which the request should be sent. If applicable, please also include any responsive timelines for the info that should be requested.

While we do proofread requests we receive for general spelling and clarity, we may choose not to fulfill the request if it is incomplete, or it is unclear what specific info the requester hopes to receive, or if it violates our policies.

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Thank you for using Sunshine Request!

Status: Completed

Activity:

  • January 6, 2023 5:06 pm

    3 weeks ago

    from: Sunshine Request <[email protected]>
    to: [email protected]
    date: Jan 6, 2023, 5:06 PM
    subject: Re: Your City of Asheville public records request #22-512 has been closed.

     

    Good afternoon City of Asheville Public Records,

     

    I’ve marked this request as completed on our site.

     

    Thank you for your assistance!

     

    **Editor’s Note: This request can also be seen on the City’s Public Records Portal, NextRequest, at the following link: https://cityofashevillenc.nextrequest.com/requests/22-512


    Status: Completed
  • January 6, 2023 8:56 am

    3 weeks ago

    from: City of Asheville Public Records <[email protected]>
    to: [email protected]
    date: Jan 6, 2023, 8:56 AM
    subject: Your City of Asheville public records request #22-512 has been closed.

     

    The records responsive to your request are available here.

     

    All records responsive to your request have been released in accordance with the North Carolina Public Records Act. Your request has been fulfilled and is now closed. Please reply to this message or contact [email protected] if you have any questions.

     

    **Editor’s Note: Please see referenced file “22-512-20230106T220250Z-001.zip” at top left in documents


    Status: Response Received from Government
  • December 13, 2022 4:17 pm

    1 month ago

    **12/13/22 Editor’s Note: This request is now #19 on the City’s email queue spreadsheet. Thank you for using Sunshine Request!


    Status: Government Processing Request
  • November 17, 2022 12:16 pm

    2 months ago

    **11/17/22 Editor’s Note: This request is now #20 on the City’s email queue spreadsheet. Thank you for using Sunshine Request!


    Status: Government Processing Request
  • November 3, 2022 10:46 am

    2 months ago

    from: Allison Byers <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Nov 3, 2022, 10:46 AM
    subject: status of requests is email search queue

     

    Good morning, Sunshine Request,

     

    I received your messages inquiring about the status of your requests that are in the City of Asheville Email Search Queue, and I wanted to let you know what’s going on.

     

    As you know, public records requests for emails are processed in the order received, as we have found that to be the most fair and equitable way to fulfill these requests. However there are rare occurrences in which I am tasked with pulling emails for separate matters outside of public records requests, such as judicially mandated litigation matters. In these cases, there is no flexibility over the deadlines given by the Court and these pulls therefore have to take priority. That is what has happened here; I am currently working on an email pull for a litigation matter in which there is no leeway with the given deadline. As soon as I have this completed, the email pulls for public records requests will resume. I appreciate your patience and understanding.

     

    Please let me know if you have any further questions.

     

    Best,

    Allison Byers
    Public Records Officer
    City of Asheville


    Status: Clarification Provided
  • October 25, 2022 9:36 am

    3 months ago

    from: City of Asheville Public Records <[email protected]>
    to: [email protected]
    date: Oct 25, 2022, 9:36 AM
    subject: [External Message Added] City of Asheville public records request #22-512

     

    Your public records request has been received by the City of Asheville. Email requests are processed in the order they are received. Your request is number 22 in the email queue; you can view the queue document at any time to see the position of your request. Once the emails are collected and reviewed, you will be sent any responsive records. Please reply to this message or contact [email protected] if you have any questions.


    Status: Government Processing Request
  • October 24, 2022 4:28 pm

    3 months ago

    **Editor’s Note: This request was sent in via Asheville City Government’s public records request portal. As we receive updates, we will post them here on our website. Thank you for using Sunshine Request!

     

    Hello City of Asheville (Records Officer),

     

    I’d like to make a public records request for information that may be available in your office.

     

    If you’re not the appropriate party to contact about the request, please provide the correct name and email address of whom I should send it to.

     

    Please confirm receipt to let me know the request will begin processing, and if possible, please provide a rough estimate of when the request may be completed. I will plan on following up again in November if I have not heard back before then.

     

    Here are the details of the request:

     

    Subject: (October 2022) Request for City of Asheville, NC: Communications between Chief of Police, City Manager, City Council. Related to Merrimon Ave traffic. 01/01/22 – 10/16/22

     

    Message: “Hello City of Asheville, NC Government (Records Officer),

     

    I’d like to make a public records request for the following information under NC Public Records Law.

     

    Ref: https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html

     

    Please provide ALL communications [emails, SMS texts, Google Chat messages, Facebook Messenger] sent to, sent from, and sent between any and all of the following: the AVL Chief of Police, the AVL City Manager, and AVL City Council Member(s). Specifically related to recommendations regarding safety concerns, and other info [unspecified] related to Merrimon Avenue traffic reimagining. During the specific time period of January 01, 2022 through October 16, 2022.

     

    To clarify — I am only seeking communications sent between the three parties listed above (Chief of Police, City Manager, any member of City Council).

     

    I am not requesting to come in person to inspect, nor to obtain printed copies of, electronic records. In accordance with NC Public Records Law, I’m requesting explicitly that all responsive records be provided via an electronic medium / format (in which the records should already exist), such as an email, file share, google drive folder, mailed flash drive if necessary, etc.

    ——–

     

    [**Editor’s Note to Allison: I do not have any additional or further clarifying info to provide other than what you see in the message above. If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC Public Records Law.**]

     

    This request has been sent solely from the email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from our Team. Please do not commingle or treat that as an alteration or cancellation of our request – We intend to continue to pursue our request.

     

    Please note that we cannot commit to sign any forms or pay any potential fees / associated costs related to any request. If it is not possible to process the request without incurring fees, then please let us know the itemized potential cost.

     

    Thank you for your assistance!”

     

    Thank you!

     

    ** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.


    Status: Sent to Government
  • October 21, 2022 5:25 pm

    3 months ago

    Submitted to Sunshine Request
    Status: Pending