Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.
Editor’s Note 08/08/24: The three submissions above have all been marked as “Completed”.
Although they are not identical (and are addressed to different entities), the submissions are very similar. Please consider the following notes, to serve as a response to all three requests:
We don’t know how many records that request(s) like this would potentially include — but since the communications mentioned are not subject matter or keyword specific, as written we find the request(s) to be overly broad. Please note that we will not fulfill requests for “public safety” type records specific to a single individual, address, incident, or case number. Please keep this in mind when rewriting the request (if that type of info is what you’re hoping to find being discussed, or, if it might be contained in any of the responsive records).
– When requesting communication type records, it’s important to specify the exact type of communications being requested, who the communications are “sent to”, “sent from”, or “sent between”, and any specific people / staff / departments etc. that should be included. Also, when a request covers a large time period and/or multiple entities, it’s important to include any specific subject matter or keywords that should be included in the search.
– We recommend limiting requests like this to cover a three month time period, or shorter. Remember that the larger the request, the more time it takes to fulfill. Please include more keywords, subject matter, to / from addresses etc. in order to limit the number of responsive records.
Clarifying the specific records you’re seeking will help to greatly narrow the scope of the request, and will also reduce the amount of time it takes the Disclosing Agency (as well as our team) to process the request. Please feel free to revise and submit a new request through our site. Please clearly indicate any specific details, subject matter, message, dates, record types, City / County / State, etc. about the exact public records that are being requested, and to what entity the request is being made.
Sunshine Request will not fulfill the following types of requests:
☀️ Requests that are incomplete, non-specific, or vague.
While we do proofread requests we receive for general spelling and clarity, we may choose not to fulfill the request if it is incomplete, or it is unclear what specific information the requester hopes to receive. In this case, the sender may rewrite and resubmit the request.
It’s the requester’s responsibility to write the request in a manner that clearly specifies a record that is being requested, and to what government entity it should be sent.
☀️ Requests for public safety information specific to a single individual, address, incident or name.
This includes police reports, calls for service, complaints / incident reports / citations, criminal / arrest type records, or camera footage. We will, on a case by case basis, fulfill public safety related requests that focus on system-level trends and data.
Due to the personal nature of this type of information, we recommend that the sender reach out directly to the appropriate entity for assistance with the request.
☀️ Please be specific:
It is important that what you are requesting is specific and reasonable, and is an actionable records request. Please specify the exact type of records you’d like to receive, rather than any “possible” or “potential” info that could be searched. Remember that the larger your request, the more time it usually takes to fulfill. Specificity will often help reduce the amount of time needed to process the request.
It is important that a request has a clearly written and complete Subject and Message, and also specifies the Government Entity (or entities), City and/or County, and State to which the request should be sent. If applicable, please also include any responsive timelines for the info that should be requested.
While we do proofread requests we receive for general spelling and clarity, we may choose not to fulfill the request if it is incomplete, or it is unclear what specific info the requester hopes to receive, or if it violates our policies.
Before submitting a request, please take a moment to review our tips for How to write and make a successful request. If you have additional questions about our site or how to make requests, please check out our FAQs or Policies page.
☀️ Code of Conduct: Please do not use Sunshine Request or any of the results of public records requests to harass government entities / employees, businesses, private citizens / individuals, or otherwise.
☀️ Please note that we cannot pay any fees / associated costs related to any of the requests on our site. If it is not possible for a Government Agency to process our request without incurring fees, then it is the responsibility of that Agency to let us know what the potential costs may be — at which point we will ask that they cease processing the request. We will mark the request as “Completed” on our site, and the sender can contact the Government Agency directly, should they wish to further pursue a request.
Thank you for using Sunshine Request!