Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.
Editor’s Note 02/06/24: We apologize for the delay in processing and publishing this request on our site.
Sunshine Request is a project built and run by a small team at PRC Applications. We run the site in addition to our primary business. While we will always do our best to process and follow up on requests as quickly as possible, there are often delays depending on our availability in a given week or month.
** The submission above has been marked as “Completed”. As written, it is unclear what specific, searchable public records the sender would like to receive, or to what specific Government agency the request should be addressed.
As a whole, we find the request to be unclear and overly broad:
1. “B) provide the source of reimbursement and the total amount of the reimbursement for out-of-county travel for all Vance County Schools Central Administration Staff during the specific time period of 01/01/21 through 12/31/23 when paid for by either anyone or any entity other than Vance County Schools.“
As written, it’s unclear what the specific request is in regard to reimbursements.
2. “C) provide the meeting agendas and meeting programs for all Modern Teacher organization events and meetings attended by Vance County Schools Central Administration Staff and board of education members during the specific time period of 01/01/21 through 12/31/23.”
As written, it’s unclear what the term “meeting programs” is supposed to include. Would you like to receive “all meeting agendas”, “all meeting minutes”, “all meeting videos”, etc. ?
3. “D) provide the electronic correspondence between Superintendent Cindy Bennett and The National Council on Modern Learning board members and staff during the specific time period of 01/01/22 through 12/31/23. https://www.modernteacher.com/council”
— Unless specified otherwise, we typically interpret the term “communications” or “correspondence” to mean Emails, SMS text messages, Google Chat messages, and Facebook Messenger messages — so that is what we would be requesting in this case. However, we’d ask that you please specify the exact “correspondence” records you are hoping to receive.
— We don’t know how many records a request like this would potentially include — but since the communications you’re seeking cover a nearly 2 year period, and are not subject matter or keyword specific, as it’s written we find the request to be overly broad.
When requesting communication records, it’s important to specify the type of communications being requested, who the communications are “sent to”, “sent from”, or “sent between”, and any specific people / staff / departments etc. that should be included. Also, when a request covers a large time period and multiple entities / employees, it’s important to include any specific subject matter or specific keywords that should be included in the search.
— Additionally, please note that we will not fulfill requests for “public safety” type records specific to a single individual, address, incident, or case number. This also applies to requests that may include confidential, sensitive, or personally identifying info about students and their data / families / case #s etc. (if that type of info happens to be contained in any of the responsive records). Please keep this in mind when rewriting the request.
Clarifying this info will help to greatly narrow the scope of the request(s), and will also reduce the amount of time it takes the Disclosing Agency (as well as our team) to process the request.
Please feel free to revise and submit a new request through our site. Please clearly indicate any specific details, subject matter, message, dates, record types, City / County / State, etc. about the exact public records that are being requested, and to what entity the request is being made.
Sunshine Request will not fulfill the following types of requests:
☀️ Requests that are incomplete, non-specific, or vague.
While we do proofread requests we receive for general spelling and clarity, we may choose not to fulfill the request if it is incomplete, or it is unclear what specific information the requester hopes to receive. In this case, the sender may rewrite and resubmit the request.
It’s the requester’s responsibility to write the request in a manner that clearly specifies a record that is being requested, and to what government entity it should be sent.
☀️ Requests that are only informational questions, and requests that are not addressed to government entities.
Sunshine Request is a site built to make requests for public records to the government — Public records are recorded information such as documents, government emails, and data sets.
In the interest of preserving our team’s time to focus on the high volume of requests on our site, as well to respect the staff time of government entities fulfilling records requests, Sunshine Request will no longer fulfill “requests” that are just informational type questions for government entities to answer.
We also will not fulfill requests made to non-government entities.
It’s the requester’s responsibility to write the request in a manner that clearly specifies a record that is being requested, and to what government entity it should be sent.
☀️ Requests for public safety information specific to a single individual, address, incident or name.
This includes police reports, calls for service, complaints / incident reports / citations, criminal / arrest type records, or camera footage. We will, on a case by case basis, fulfill public safety related requests that focus on system-level trends and data.
Due to the personal nature of this type of information, we recommend that the sender reach out directly to the appropriate entity for assistance with the request.
☀️ Please be specific:
It is important that what you are requesting is specific and reasonable, and is an actionable records request. Please specify the exact type of records you’d like to receive, rather than any “possible” or “potential” info that could be searched. Remember that the larger your request, the more time it usually takes to fulfill. Specificity will often help reduce the amount of time needed to process the request.
It is important that a request has a clearly written and complete Subject and Message, and also specifies the Government Entity (or entities), City and/or County, and State to which the request should be sent. If applicable, please also include any responsive timelines for the info that should be requested.
While we do proofread requests we receive for general spelling and clarity, we may choose not to fulfill the request if it is incomplete, or it is unclear what specific info the requester hopes to receive, or if it violates our policies.
Before submitting a request, please take a moment to review our tips for How to write and make a successful request. If you have additional questions about our site or how to make requests, please check out our FAQs or Policies page.
☀️ Code of Conduct: Please do not use Sunshine Request or any of the results of public records requests to harass government entities / employees, businesses, private citizens / individuals, or otherwise.
☀️ Please note that we cannot pay any fees / associated costs related to any of the requests on our site. If it is not possible for a Government Agency to process our request without incurring fees, then it is the responsibility of that Agency to let us know what the potential costs may be — at which point we will ask that they cease processing the request. We will mark the request as “Completed” on our site, and the sender can contact the Government Agency directly, should they wish to further pursue a request.
Thank you for using Sunshine Request!