Other (indicate in message) Submitted: February 6, 2024 | Updated: February 6, 2024

[See Editor’s Note] (February 2024) Submission related to “Modern Teacher related records and out-of-county travel by Vance County Schools Central Administration Staff”

Date sent in to Sunshine: 01/23/24

Original Subject:
Multi-part request for Modern Teacher related records and out-of-county travel by Vance County Schools Central Administration Staff

Original Message:
Hello Vance County, NC Schools (Records Officer),

I'd like to make a multi-part public records request for the following information under NC Public Records Law.
Ref: https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html

A) provide the out-of-county travel request permission forms, reimbursement request forms, and approved reimbursement payments for all out-of-county travel by Vance County Schools Central Administration Staff during the specific time period of 01/01/21 through 12/31/23.

B) provide the source of reimbursement and the total amount of the reimbursement for out-of-county travel for all Vance County Schools Central Administration Staff during the specific time period of 01/01/21 through 12/31/23 when paid for by either anyone or any entity other than Vance County Schools.

C) provide the meeting agendas and meeting programs for all Modern Teacher organization events and meetings attended by Vance County Schools Central Administration Staff and board of education members during the specific time period of 01/01/21 through 12/31/23.

D) provide the electronic correspondence between Superintendent Cindy Bennett and The National Council on Modern Learning board members and staff during the specific time period of 01/01/22 through 12/31/23.
https://www.modernteacher.com/council

Thanks for your help.

Government Entity:
Other (indicate in message)

Start Date / End Date:
January 01, 2021 - December 31, 2023

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Editor’s Note 02/06/24: We apologize for the delay in processing and publishing this request on our site.

Sunshine Request is a project built and run by a small team at PRC Applications. We run the site in addition to our primary business. While we will always do our best to process and follow up on requests as quickly as possible, there are often delays depending on our availability in a given week or month.


** The submission above has been marked as “Completed”. As written, it is unclear what specific, searchable public records the sender would like to receive, or to what specific Government agency the request should be addressed.

As a whole, we find the request to be unclear and overly broad:

1. “B) provide the source of reimbursement and the total amount of the reimbursement for out-of-county travel for all Vance County Schools Central Administration Staff during the specific time period of 01/01/21 through 12/31/23 when paid for by either anyone or any entity other than Vance County Schools.

As written, it’s unclear what the specific request is in regard to reimbursements.

2. “C) provide the meeting agendas and meeting programs for all Modern Teacher organization events and meetings attended by Vance County Schools Central Administration Staff and board of education members during the specific time period of 01/01/21 through 12/31/23.”

As written, it’s unclear what the term “meeting programs” is supposed to include. Would you like to receive “all meeting agendas”, “all meeting minutes”, “all meeting videos”, etc. ?

3. “D) provide the electronic correspondence between Superintendent Cindy Bennett and The National Council on Modern Learning board members and staff during the specific time period of 01/01/22 through 12/31/23. https://www.modernteacher.com/council”

— Unless specified otherwise, we typically interpret the term “communications” or “correspondence” to mean Emails, SMS text messages, Google Chat messages, and Facebook Messenger messages — so that is what we would be requesting in this case. However, we’d ask that you please specify the exact “correspondence” records you are hoping to receive.

— We don’t know how many records a request like this would potentially include — but since the communications you’re seeking cover a nearly 2 year period, and are not subject matter or keyword specific, as it’s written we find the request to be overly broad.

When requesting communication records, it’s important to specify the type of communications being requested, who the communications are “sent to”, “sent from”, or “sent between”, and any specific people / staff / departments etc. that should be included. Also, when a request covers a large time period and multiple entities / employees, it’s important to include any specific subject matter or specific keywords that should be included in the search.

— Additionally, please note that we will not fulfill requests for “public safety” type records specific to a single individual, address, incident, or case number. This also applies to requests that may include confidential, sensitive, or personally identifying info about students and their data / families / case #s etc. (if that type of info happens to be contained in any of the responsive records). Please keep this in mind when rewriting the request.

Clarifying this info will help to greatly narrow the scope of the request(s), and will also reduce the amount of time it takes the Disclosing Agency (as well as our team) to process the request.

Please feel free to revise and submit a new request through our site. Please clearly indicate any specific details, subject matter, message, dates, record types, City / County / State, etc. about the exact public records that are being requested, and to what entity the request is being made.


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☀️ Please be specific:

It is important that what you are requesting is specific and reasonable, and is an actionable records request. Please specify the exact type of records you’d like to receive, rather than any “possible” or “potential” info that could be searched. Remember that the larger your request, the more time it usually takes to fulfill. Specificity will often help reduce the amount of time needed to process the request.

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Status: Completed

Activity:

  • February 6, 2024 4:41 pm

    5 months ago

    Submitted to Sunshine Request
    Status: Pending