Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.
06/12/23. Editor’s Note to Sender: The submission(s) above have been marked as “Completed”. As they are written currently, it is unclear what specific public records the sender would like to receive, or how many requests are being made.
– As we began to review the 3 similar requests above, we first attempted to rewrite Request # 2 (see drafted below). However, in looking at the original Subjects vs. the original Messages of all three of requests as a whole… we realized that some of the information is redundant, unclear, and in some cases more like informational questions for the Government entities to answer (rather than a clear request for public records).
– Also. By mentioning multiple government entities within Request # 1 , and by making similar requests again in # 2 and # 3 , the sender is really asking to make four separate requests, which we’d need to send as unique requests to two different entities (Huntersville and Cornelius). We think, however, the sender probably only means to submit two requests for similar information regarding uniforms, and that much of what is being requested can be rewritten and simplified.
– It is also unclear whether the items in Request # 1 are supposed to be different than the info sought in the other two requests. For example: Are you just trying to obtain records about a specific RFP process, proposals received during a bidding process to price out the Police uniforms, as well as the signed contracts for the winning bids… during one specific time period?
– Finally, in comparing the timeline info in the “Start Date / End Date” fields the sender submitted to our site, as well as the info written into the actual requests (particularly — the use of the word “current”), it is unclear to what time period the records you’re requesting should apply.
Clarifying all of this info will help to greatly narrow the request, and it will reduce the amount of time it takes the Towns of Huntersville and Cornelius, as well as our team, to process the requests.
We’d ask that the sender please submit any new request(s) to clearly indicate a specific date range and any other specific details, subject matter, message, etc. about the exact public records that are being requested, and to what entity each request is being made.
[DRAFT]
Hello again Janet (or Town of Huntersville, NC Government Records Officer), all others CCed,
Please reply promptly to the following public records request, which is being made in accordance with NC Public Records Law.
Ref: https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html
** I’m simply requesting an electronic copy of an electronic record, if one exists. I’m NOT asking for the opportunity to come in person to “inspect”, nor to obtain a printed copy of, this electronic record. I’m requesting explicitly that any responsive info be provided to me via an electronic medium / format (in which the copy of this record should already exist).
I do not have any additional or further clarifying info I wish to provide to narrow this request. If it is unclear, or if you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC Public Records Law. **
This multi-part request is related to Huntersville, NC “Police uniforms used by the Police department, and their associated item prices.” For each of the following items, please provide all responsive records applicable to the specific time period of 05/21/2023 through 08/31/2023 or the present day (date the query is performed). Please include the following:
1) Uniform Manufacturer Information:
A. Name, address, email, and phone number of manufacturer(s) who supply/supplied uniforms to the Police Department.
B. The electronic copy of any contract(s) or agreement(s) between the Police Department and the uniform manufacturer(s).
2) Uniform Item Prices:
A. A comprehensive list of the uniform items available for purchase by police officers in your department. Please include details such as item names, item numbers or codes (if applicable), and descriptions of each item.
B. The current prices or price range for each uniform item requested.
C. Any discounts, promotions, or bulk pricing arrangements offered to your police department by the uniform manufacturer(s).
Ideally – I’d ask that you please provide all of the requested information in a format that is readily accessible and machine-readable (such as digital copies like PDF, Excel, or Word documents), and send it via email.
If any / all of this info is already publicly available online, please provide a link to where it can be accessed.
——————
Please note that by submitting this request, I am NOT agreeing to pay any potential fees or associated costs related to my request. If it is not possible to process the request without incurring fees, then please let me know the itemized potential cost (explanations / calculations used to determine those charges) upfront, and DO NOT proceed until I can respond.
By Law I am not required to provide a name or address to associate with a public records request, but in order to move things along I’d like to clarify that this request is being made by:
Sunshine Request
PO Box 17391
Asheville, NC 28816The request has been sent solely from the email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from me or my Team. Please do not commingle or treat that as an alteration or cancellation of my request – I intend to continue to pursue my request.
Thank you for your assistance!
Sunshine Request will not fulfill the following types of requests:
☀️ Requests that are only informational questions, and requests that are not addressed to government entities.
Sunshine Request is a site built to make requests for public records to the government — Public records are recorded information such as documents, government emails, and data sets.
In the interest of preserving our team’s time to focus on the high volume of requests on our site, as well to respect the staff time of government entities fulfilling records requests, Sunshine Request will no longer fulfill “requests” that are just informational type questions for government entities to answer.
We also will not fulfill requests made to non-government entities.
It’s the requester’s responsibility to write the request in a manner that clearly specifies a record that is being requested, and to what government entity it should be sent.
☀️ Requests that are incomplete, non-specific, or vague.
While we do proofread requests we receive for general spelling and clarity, we may choose not to fulfill the request if it is incomplete, or it is unclear what specific information the requester hopes to receive. In this case, the sender may rewrite and resubmit the request.
It’s the requester’s responsibility to write the request in a manner that clearly specifies a record that is being requested, and to what government entity it should be sent.
☀️ Please be specific:
It is important that what you are requesting is specific and reasonable, and is an actionable records request. Please specify the exact type of records you’d like to receive, rather than any “possible” or “potential” info that could be searched. Remember that the larger your request, the more time it usually takes to fulfill. Specificity will often help reduce the amount of time needed to process the request.
It is important that a request has a clearly written and complete Subject and Message, and also specifies the Government Entity (or entities), City and/or County, and State to which the request should be sent. If applicable, please also include any responsive timelines for the info that should be requested.
While we do proofread requests we receive for general spelling and clarity, we may choose not to fulfill the request if it is incomplete, or it is unclear what specific info the requester hopes to receive, or if it violates our policies.
Before submitting a request, please take a moment to review our tips for How to write and make a successful request. If you have additional questions about our site or how to make requests, please check out our FAQs or Policies page.
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