Other (indicate in message) Submitted: July 21, 2020 | Updated: July 28, 2020

[See Editor’s Note](July 2020) Request for NCSU communications about plate readers 01/01/2015 – 12/31/2018

Hello NCSU public records officer,

I would like to make a public records request for the following information:

Please provide all emails sent or received by any of the following current and former employees, containing any of the following search terms, between 01/01/2015 - 12/31/2018.

Search terms: “plate reader”, “plate readers”, “plate recognition”, “LPR”, “LPRs”

Employees:

Catherine Reeve
Tom Kendig
Christine Klein
Darcy Downs
David Gregory
Michael Kennon
Melissa Watkins
Than Austin
Rebecca Manning
Yolanda Jones
Chris Dobek
Brenda Blackman
Ronnie Bowen
Ken Ingraham
Bruce McDonald

Thank you for your assistance!

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Editor’s Note 07/21/20: The sender indicated in their original message that the above is a follow up to an October 2019 request (completed 02/27/20) that “generated records from 2014 only.” The October request is nearly identical to the request above, but asked for responsive records during the time period “01/01/2014 – present day”.

In December, Lynda G. Mottershead told us that, “You may wish to narrow the scope of your request. Based on the search terms, date range, and accounts there are 12,529 results.”

We sent the following email to Lynda on 01/03/20, asking her to clarify:

“…We understand that the scope of the request is large and could take some time to process. That is fine with us! As we are an anonymous public records site, we do not have any additional information about the request to provide at this time, other than what we received initially. At this time, please proceed to process the original request as is.

We also like to make sure we have the most up-to-date information for users on our site as we receive new instructions about processing requests in various states / counties. If there is some threshold for the scope of a request and limitations on the number of results / time it could take for NC State University to process the request and it can be denied on that basis, please let us know and we’ll note this on the site.

If the request will not be processed, or will be denied due to the scope, we would respectfully ask where in NC Public Records Law there is an allowance for refusal of records requests based on the volume of the responsive results or time it may take to fulfill the request. Can you please cite this, and also include a copy of any policies NC State University may have around this subject, if that’s applicable?

In this specific case RE: NCSU communications about plate readers, if you do deny the request based on the number of results, please let us know, and we’ll mark the request as “Denied”, rather than “Completed” on our site.

However, if you are able to continue processing the request, please provide a rough estimate on how long it could take to process (whether that’s weeks, months etc.) and we’ll also note that on our site. We’ll wait to follow up again until the time you’ve specified…”

We did not receive any clarification before the request was completed. We anticipate that this may come up again, and we will reiterate these questions whenever we send in the new request.

Thank you for using www.sunshinerequest.com!

Status: Sent to Government

Activity:

  • July 28, 2020 3:37 pm

    6 days ago

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    date: Jul 28, 2020, 3:37 PM
    subject: Record Request:(July 2020) Request for NCSU communications about plate readers 01/01/2015 – 12/31/2018

     

    Good afternoon North Carolina State University,

     

    We’ve received another request via our site Sunshine Request www.sunshinerequest.com for information that may be available in your office. If you could please give us a rough estimate of when you think this request will be completed we can plan on following up again around that time.

     

    Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

     

    Here are the details of the request:

     

    Subject: (July 2020) Request for NCSU communications about plate readers 01/01/2015 – 12/31/2018

     

    Message:
    “Hello NCSU public records officer,

     

    I would like to make a public records request for the following information:

     

    Please provide all emails sent or received by any of the following current and former employees, containing any of the following search terms, between 01/01/2015 – 12/31/2018.

     

    Search terms: “plate reader”, “plate readers”, “plate recognition”, “LPR”, “LPRs”

     

    Employees:

     

    Catherine Reeve
    Tom Kendig
    Christine Klein
    Darcy Downs
    David Gregory
    Michael Kennon
    Melissa Watkins
    Than Austin
    Rebecca Manning
    Yolanda Jones
    Chris Dobek
    Brenda Blackman
    Ronnie Bowen
    Ken Ingraham
    Bruce McDonald

     

    Thank you for your assistance!”

     

    **Editor’s Note: In this now completed, similar request from earlier this year (October 2019) New request for NCSU communications about plate readers you said – “You may wish to narrow the scope of your request. Based on the search terms, date range, and accounts there are 12,529 results.” We sent in an email with some additional clarification but weren’t sure if you had seen. Since the new request above is virtually the same as this other request, but with a different timeline, we’d like to ask again that you please process this request based on the same clarifications, if that applies here. Here’s our original clarification message from the previous request:

     

    “We understand that the scope of the request is large and could take some time to process. That is fine with us! As we are an anonymous public records site, we do not have any additional information about the request to provide at this time, other than what we received initially. At this time, please proceed to process the original request as is.

     

    We also like to make sure we have the most up-to-date information for users on our site as we receive new instructions about processing requests in various states / counties. If there is some threshold for the scope of a request and limitations on the number of results / time it could take for NC State University to process the request and it can be denied on that basis, please let us know and we’ll note this on the site.

     

    If the request will not be processed, or will be denied due to the scope, we would respectfully ask where in NC Public Records Law there is an allowance for refusal of records requests based on the volume of the responsive results or time it may take to fulfill the request. Can you please cite this, and also include a copy of any policies NC State University may have around this subject, if that’s applicable?

     

    In this specific case RE: NCSU communications about plate readers, if you do deny the request based on the number of results, please let us know, and we’ll mark the request as “Denied”, rather than “Completed” on our site.

     

    However, if you are able to continue processing the request, please provide a rough estimate on how long it could take to process (whether that’s weeks, months etc.) and we’ll also note that on our site. We’ll wait to follow up again until the time you’ve specified.”

     

    Thank you!
    Sunshine Request


    Status: Sent to Government
  • July 21, 2020 6:10 pm

    1 week ago

    Submitted to Sunshine Request
    Status: Pending