(January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

Activity:

• March 29, 2023 10:39 am

  1 year ago

  from: Sunshine Request <[email protected]>
  to: Michele Morris <[email protected]>
  cc: Bashawn Harris <[email protected]>
  date: Mar 29, 2023, 10:39 AM
  subject: Re: Records Request: (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  Good afternoon Michele,

   

  Thank you for your help with this request!

   

  I’ve marked it as completed on our site.

   

  Have a good day.

  ---

  Status: Completed
• March 28, 2023 4:54 pm

  1 year ago

  from: Michele Morris <[email protected]>
  to: Sunshine Request <[email protected]>
  cc: Bashawn Harris <[email protected]>
  date: Mar 28, 2023, 4:54 PM
  subject: Re: Records Request: (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  Good afternoon,
  Please find the remaining public information responsive to your request. Thank you.

   

  Sincerely,
  Michele E. Morris
  General Counsel
  Union County Public Schools

   

  400 North Church Street
  Monroe, North Carolina 28112

  (704) 296-5177 X 4118 (Phone)
  (704) 289-9170 (Fax)

   

  www.ucps.k12.nc.us

   

  All email correspondence to and from this address is subject to public review under the NC Public Records Law. As a result, all messages may be monitored by and disclosed to third parties. In compliance with federal law, Union County Public School System administers all educational programs, employment activities, and admissions without discrimination because of race, religion, national or ethnic origin, color, age, military service, disability, or gender, except where exemption is appropriate and allowed by law and provides equal access to the Boy Scouts and other designated youth groups.

   

  Confidentiality Notice: This email is for the sole use of the intended recipient(s) and may contain confidential information. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please contact the sender by return email or by phone at 704/296-5177 and destroy this email.

   

  **Editor’s Note: Please see the referenced file (“Sunshine-Request.pdf”) at top left in our documents section.

  ---

  Status: Response Received from Government
• March 28, 2023 2:32 pm

  1 year ago

  from: Sunshine Request <[email protected]>
  to: Michele Morris <[email protected]>
  cc: [email protected]
  date: Mar 28, 2023, 2:32 PM
  subject: Re: Records Request: (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  Hi Michele (and Dr. Harris CCed),

   

  This is my third attempt to follow up on my emails and Michele’s previous update to me on February 07. Regarding the following public records request:
  (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  I have posted all the information Michele has sent me so far on my website.

   

  I’m asking again if you can please provide me with the anticipated date for final completion of the rest of this request.

   

  I will follow up again in another week, if I haven’t heard anything else before then.

   

  Thank you for your help!

   

  ~ The Sunshine Request Team

  ---

  Status: Follow up
• March 17, 2023 12:56 pm

  1 year ago

  from: Sunshine Request <[email protected]>
  to: Michele Morris <[email protected]>
  cc: [email protected]
  date: Mar 17, 2023, 12:56 PM
  subject: Re: Records Request: (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  Hi Michele (and Dr. Harris CCed),

   

  I hope you’ve been well, and are having a good month so far.

   

  Thank you again for your previous update on 02/07 regarding the following records request:
  (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  I did post the information Michele sent me so far, onto our website at that time.

   

  I’d like to ask again if you can please provide an anticipated date for final completion of the request.

   

  I will follow up again in another week, if I haven’t heard anything else before then.

   

  Thank you for your help!

   

  ~ The Sunshine Request Team

  ---

  Status: Follow up
• February 23, 2023 3:53 pm

  1 year ago

  from: Sunshine Request <[email protected]>
  to: Michele Morris <[email protected]>
  date: Feb 23, 2023, 3:53 PM
  subject: Re: Records Request: (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  Hi Michele,

   

  I hope you are well, and are having a good week so far.

   

  Thanks again for your message on 02/07 regarding the following records request:
  (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  I did post the information you’ve sent me so far, onto our website.

   

  I’d like to ask if you can please let me know an anticipated date for final completion of the request?

   

  Thank you for your help!

   

  ~ The Sunshine Request Team

  ---

  Status: Follow up
• February 9, 2023 4:10 pm

  1 year ago

  from: Sunshine Request <[email protected]>
  to: Michele Morris <[email protected]>
  date: Feb 9, 2023, 4:10 PM
  subject: Re: Records Request: (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  Hi Michele,

   

  Thank you for your message.

   

  We’ll go ahead and add the information you’ve sent onto our website.

   

  I’ll follow up with you again around mid-month, if I have not received any further updates between now and then.

   

  Thanks for your help!

  ~ The Sunshine Request Team

  ---

  Status: Follow up
• February 7, 2023 8:02 pm

  1 year ago

  from: Michele Morris <[email protected]>
  to: Sunshine Request <[email protected]>
  date: Feb 7, 2023, 8:02 PM
  subject: Re: Records Request: (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  Good evening,
  Please see information below. We will continue to provide responsive public records as they become available.

   

  Sincerely,
  Michele E. Morris
  General Counsel
  Union County Public Schools

   

  400 North Church Street
  Monroe, North Carolina 28112

  (704) 296-5177 X 4118 (Phone)
  (704) 289-9170 (Fax)

  www.ucps.k12.nc.us

   

  All email correspondence to and from this address is subject to public review under the NC Public Records Law. As a result, all messages may be monitored by and disclosed to third parties. In compliance with federal law, Union County Public School System administers all educational programs, employment activities, and admissions without discrimination because of race, religion, national or ethnic origin, color, age, military service, disability, or gender, except where exemption is appropriate and allowed by law and provides equal access to the Boy Scouts and other designated youth groups.

   

  Confidentiality Notice: This email is for the sole use of the intended recipient(s) and may contain confidential information. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please contact the sender by return email or by phone at 704/296-5177 and destroy this email.

   

  ---

  From: Michele Morris <[email protected]>
  Sent: Thursday, January 26, 2023 1:49 PM
  To: Sunshine Request <[email protected]>
  Subject: Fw: Records Request: (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  A. Please provide all proposal(s), written agreement(s), scope(s) of work, and purchase order(s) related to vendor I-Leadr@RtI:Stored! for student data. Additionally please provide the documents showing the funding source(s) used for paying vendor I-Leadr@RtI:Stored! . The responsive records should include all results during the specific time period of January 01, 2017 through December 31, 2022. Please see attached.

   

  B. Please provide all written communications and generated reports between Union County Public Schools and any cybersecurity providers, the North Carolina Department of Public Instruction, the North Carolina Department of Information Technology and the US Department of Education, about the potential breach of personal identifiable information belonging to students and employees of Union County Public Schools. During the specific time period of January 01, 2017 through December 31, 2022.

   

  C. Please provide all Union County Public Schools written policies and regulations about cybersecurity and related notification requirements for potential data breaches. During the specific time period of January 01, 2017 through December 31, 2022.
  5-20 COMPUTERS, NETWORKS AND RELATED TECHNOLOGY

  5-20 AG (A) COMPUTERS, NETWORKS AND RELATED TECHNOLOGY

  5-21 INTERNET SAFETY

   

  D. Please provide the total number (# only) of FERPA student records requests Union County Public Schools has received from parents of Union County Schools students between 01/01/2017 – 12/31/2022, as well as how many (total #) have been satisfactorily fulfilled by Union County Public Schools. The district does not have a public record responsive to this request.

   

  ** Please Note: For all items above, I am not requesting to come in person to inspect, nor to obtain any printed copies of, electronic records. In accordance with NC Public Records Law, I’m requesting explicitly that all responsive records be provided to me via an electronic medium / format (in which the records should already exist), such as an email, file share, google drive folder, mailed flash drive if necessary, etc.

   

  I do not have any additional or further clarifying info to provide other than what you see in the message above. If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC Public Records Law.**
  ———–

   

  I am not required to provide a name or address to associate with a public records request, but in order to move things along I’d like to clarify that this request is being made by:

   

  Sunshine Request

  PO Box 17391

  Asheville, NC 28816

   

  This request has been sent solely from the email address [email protected]. If anyone other than that email address contacts you to pursue a similar request, it did not come from our Team. Please do not commingle or treat that as an alteration or cancellation of our request – We intend to continue to pursue our request.

   

  Please note that by submitting this request, we are NOT committing to pay any potential fees or associated costs related to any request. If it is not possible to process the request without incurring fees, then please let me know the itemized potential cost and explanations, and do not proceed until I can respond.

   

  Thank you for your assistance!”

   

  Thank you!

   

  ** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

  …

   

  **Editor’s Note: Please see referenced attachements, 3 files, (“rerecordsrequestjanuary2023multipartrequestforu.zip”) at top left in our Documents section.

   

  Additionally — all policy links Michele referenced have also been listed here:

   

  https://www.ucps.k12.nc.us/site/default.aspx?PageType=2&PageModuleInstanceID=18998&ViewID=838b13a1-2ccb-4c74-83cb-0b9f098d6937&RenderLoc=0&FlexDataID=29615&SearchKeywords=

   

  https://www.ucps.k12.nc.us/site/default.aspx?PageType=2&PageModuleInstanceID=18998&ViewID=838b13a1-2ccb-4c74-83cb-0b9f098d6937&RenderLoc=0&FlexDataID=29616&SearchKeywords=

   

  https://www.ucps.k12.nc.us/site/default.aspx?PageType=2&PageModuleInstanceID=18998&ViewID=838b13a1-2ccb-4c74-83cb-0b9f098d6937&RenderLoc=0&FlexDataID=29618&SearchKeywords=

  ---

  Status: Response Received from Government
• January 27, 2023 1:49 pm

  1 year ago

  from: Michele Morris <[email protected]>
  to: Sunshine Request <[email protected]>
  date: Jan 26, 2023, 1:49 PM
  subject: Fw: Records Request: (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  Good afternoon,
  We are in receipt of your request and will begin gathering the requested public information. Once I have an estimated time frame, I will share that with you.

   

  Sincerely,

  Michele E. Morris
  General Counsel
  Union County Public Schools

  400 North Church Street
  Monroe, North Carolina 28112

  (704) 296-5177 X 4118 (Phone)
  (704) 289-9170 (Fax)

  www.ucps.k12.nc.us

  Note: All email correspondence to and from this address is subject to public review under the NC Public Records Law.
  As a result, messages may be monitored by and disclosed to third parties.

   

  In compliance with federal law, Union County Public Schools administers all educational programs, employment activities and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age, or disability.

   

  Confidentiality Notice: This email is for the sole use of the intended recipient(s) and may contain confidential information. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please contact the sender by return email or by phone at 704/296-5177 and destroy this email.

  ---

  From: Andrew Houlihan <[email protected]>
  Sent: Thursday, January 26, 2023 1:35 PM
  To: Michele Morris <[email protected]>
  Subject: FW: Records Request: (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

   

  Andrew G. Houlihan, Ed.D.

  Superintendent

  Union County Public Schools

  400 North Church Street

  Monroe, NC  28112

  704-296-9898

  www.ucps.k12.nc.us

   

  Note:  All email correspondence to and from this address is subject to public review under the NC Public Records Law.  As a result, messages may be monitored by and disclosed to third parties.

   

  In compliance with federal law, Union County Public Schools administers all educational programs, employment activities and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age, or disability.

   

  ---

  Status: Government Processing Request
• January 26, 2023 1:14 pm

  1 year ago

  from: James Parker <[email protected]>
  to: Sunshine Request <[email protected]>
  date: Jan 26, 2023, 1:14 PM
  subject: Automatic reply: Records Request: (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/20…

   

  I am out of the office. Please contact Steve Dugan ([email protected]) or Preston.McConnell ([email protected]) or Josh Walker ([email protected]) for assistance.

  ---

  Status: Sent to Government
• January 26, 2023 1:13 pm

  1 year ago

  from: Sunshine Request <[email protected]>
  to: [email protected]
  cc: [email protected],
  [email protected]
  date: Jan 26, 2023, 1:13 PM
  subject: Records Request: (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  Hello Union County, NC Schools (Records Officer),

   

  I’d like to make a public records request for information that may be available in your office.

   

  If you’re not the appropriate party to contact about the request, please provide the correct name and email address of whom I should send it to.

   

  Please confirm receipt to let me know the request will begin processing, and if possible, please provide a rough estimate of when the request may be completed. I will plan on following up again in February if I have not heard back before then.

   

  Here are the details of the request:

   

  Subject: (January 2023) Multi-part request for Union County, NC Schools: Proposals, agreements, scopes of work, purchase orders, other documents and communications related to Vendor and student data, and cybersecurity. 01/01/2017 – 10/01/2022.

   

  Message: “Hello Union County, NC Public Schools (Records Officer),

   

  I’d like to make a multi-part public records request for the following information under NC Public Records Law
  Ref: https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html

   

  This request is related to Vendor I-Leadr@RtI:Stored! documents and cybersecurity records at Union County Public Schools from 01/01/2017 – 12/31/2022.

   

  A. Please provide all proposal(s), written agreement(s), scope(s) of work, and purchase order(s) related to vendor I-Leadr@RtI:Stored! for student data. Additionally please provide the documents showing the funding source(s) used for paying vendor I-Leadr@RtI:Stored! . The responsive records should include all results during the specific time period of January 01, 2017 through December 31, 2022.

   

  B. Please provide all written communications and generated reports between Union County Public Schools and any cybersecurity providers, the North Carolina Department of Public Instruction, the North Carolina Department of Information Technology and the US Department of Education, about the potential breach of personal identifiable information belonging to students and employees of Union County Public Schools. During the specific time period of January 01, 2017 through December 31, 2022.

   

  C. Please provide all Union County Public Schools written policies and regulations about cybersecurity and related notification requirements for potential data breaches. During the specific time period of January 01, 2017 through December 31, 2022.

   

  D. Please provide the total number (# only) of FERPA student records requests Union County Public Schools has received from parents of Union County Schools students between 01/01/2017 – 12/31/2022, as well as how many (total #) have been satisfactorily fulfilled by Union County Public Schools.

   

  ** Please Note: For all items above, I am not requesting to come in person to inspect, nor to obtain any printed copies of, electronic records. In accordance with NC Public Records Law, I’m requesting explicitly that all responsive records be provided to me via an electronic medium / format (in which the records should already exist), such as an email, file share, google drive folder, mailed flash drive if necessary, etc.

   

  I do not have any additional or further clarifying info to provide other than what you see in the message above. If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC Public Records Law.**
  ——–

   

  I am not required to provide a name or address to associate with a public records request, but in order to move things along I’d like to clarify that this request is being made by:

   

  Sunshine Request
  PO Box 17391
  Asheville, NC 28816

   

  This request has been sent solely from the email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from our Team. Please do not commingle or treat that as an alteration or cancellation of our request – We intend to continue to pursue our request.

   

  Please note that by submitting this request, we are NOT committing to pay any potential fees or associated costs related to any request. If it is not possible to process the request without incurring fees, then please let me know the itemized potential cost and explanations, and do not proceed until I can respond.

   

  Thank you for your assistance!”

   

  Thank you!

   

  ** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

  ---

  Status: Sent to Government
• January 25, 2023 5:07 pm

  1 year ago

  Submitted to Sunshine Request

  ---

  Status: Pending