Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.
Other (indicate in message) Submitted: June 12, 2025 | Updated: August 26, 2025
(June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.
Good afternoon Don, Tyler, Bryan, (Records Officer / Custodian(s) of these Records),
Please reply promptly to the following public records request, which I’m making in accordance with NC Public Records Law. https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html
Please provide the electronic copy of all “meeting minutes” and “audio recordings” for all Closed Session meetings of the SCC Board of Trustees during the time period of January 01, 2023 through May 31, 2025. Specifically – any of those minutes and recordings that are no longer sealed, or are otherwise determined to be eligible for public release, where the release of such records would not frustrate the purpose of the original closed session discussion.
In regard to audio. This refers to recordings [if they exist] of the Closed Session meetings, particularly if used to create meeting minutes or transcriptions.
If any portion of the requested records is deemed confidential or exempt from disclosure, please redact only the specific exempt content and provide the remainder of the records in unredacted form. If an audio file contains exempt content, please redact that portion of the audio (e.g., by muting or bleeping) and provide the remaining non-exempt portions.
Additionally, for any redacted materials, please cite the specific exemption(s) under N.C. Gen. Stat. § 132-1.2 or other applicable statute(s) that justify the redaction or withholding.
Please note that under N.C. Gen. Stat. § 132-3(a) and G.S. § 121-5(b), public records may not be destroyed or altered once a request for them has been made. If the requested audio files still exist, they should not be deleted or altered, and I request copies of them. If they have already been lawfully disposed of in accordance with a retention schedule, please confirm the date and method of destruction.
I request that the records be provided in electronic format.
** I’m simply requesting an electronic copy of an electronic record, if one exists. I’m NOT asking for the opportunity to come in person to "inspect", nor to obtain a printed copy of, this electronic record. I’m requesting explicitly that any responsive info be provided to me via the electronic medium / electronic format (in which the copy of this record already exists).**
————————————
Please note that by submitting this request, I’m NOT agreeing to pay any potential fees or associated costs related to my request. If it isn’t possible to process the request without incurring fees, then please let me know the itemized potential cost and clear explanations of those charges upfront, and DO NOT proceed until I respond.
By Law I’m not required to provide a name or address to associate with a public records request. However, in order to move things along I’d like to clarify that this request is being made by:
Sunshine Request
PO Box 17391
Asheville, NC 28816
The request has been sent solely by me and my email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from me. Please do not commingle or treat that as an alteration or cancellation of my request – I intend to continue to pursue my request.
Thank you for your assistance!
** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.
Status: Completed
Documents:
Activity:
-
August 26, 2025 11:07 am
9 months ago
from: Sunshine Request <[email protected]>
to: Bryan Singleton <[email protected]>
date: Aug 26, 2025, 11:07 AM
subject: Re: Public records request. (June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.Hi Bryan,
Thank you for clarifying.
I will now mark this request as “Completed” on our website.
~ The Sunshine Request Team
Status: Completed -
August 25, 2025 9:57 am
9 months ago
from: Bryan Singleton <[email protected]>
to: Sunshine Request <[email protected]>
date: Aug 25, 2025, 9:57 AM
subject: Re: Public records request. (June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.Good Morning,
Audio recordings are only utilized to verify the minutes of closed sessions. Once the minutes are confirmed, the recordings are deleted. Therefore, we do not maintain, or have available, any recorded minutes from the meetings.
Thank you,
Bryan Singleton
Director of Human Resources
828.339.4280
800.447.4091 ext. 4280
SCC HR: Attract. Develop. Retain. Facilitate. Empower.
SCC Website: http://www.southwesterncc.edu/
E-mail correspondence to and from this address may be subject to the North Carolina Public Records Act and shall be disclosed to third parties when required by Chapter 132 of the North Carolina General Statutes.
Status: Clarification Provided -
August 22, 2025 9:11 am
10 months ago
from: Sunshine Request <[email protected]>
to: Bryan Singleton <[email protected]>
date: Aug 22, 2025, 9:11 AM
subject: Re: Public records request. (June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.Hi Bryan,
Thank you for providing the document above.
My request called for the following:
Please provide the electronic copy of all “meeting minutes” and “audio recordings” for all Closed Session meetings of the SCC Board of Trustees during the time period of January 01, 2023 through May 31, 2025. Specifically – any of those minutes and recordings that are no longer sealed, or are otherwise determined to be eligible for public release, where the release of such records would not frustrate the purpose of the original closed session discussion.
In regard to audio. This refers to recordings [if they exist] of the Closed Session meetings, particularly if used to create meeting minutes or transcriptions.
If any portion of the requested records is deemed confidential or exempt from disclosure, please redact only the specific exempt content and provide the remainder of the records in unredacted form. If an audio file contains exempt content, please redact that portion of the audio (e.g., by muting or bleeping) and provide the remaining non-exempt portions.
Additionally, for any redacted materials, please cite the specific exemption(s) under N.C. Gen. Stat. § 132-1.2 or other applicable statute(s) that justify the redaction or withholding.
Please note that under N.C. Gen. Stat. § 132-3(a) and G.S. § 121-5(b), public records may not be destroyed or altered once a request for them has been made. If the requested audio files still exist, they should not be deleted or altered, and I request copies of them. If they have already been lawfully disposed of in accordance with a retention schedule, please confirm the date and method of destruction.
I request that the records be provided in electronic format.
Can you please clarify whether you performed a search for the “audio” / recordings / video of these meetings as requested above? And if so, what was the result of your search?
Thank you for your help!
~ The Sunshine Request Team
Status: Clarification Requested -
August 20, 2025 2:29 pm
10 months ago
from: Bryan Singleton <[email protected]>
to: Sunshine Request <[email protected]>
date: Aug 20, 2025, 2:29 PM
subject: Re: Public records request. (June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.Good Afternoon,
Please find your request (June 2025) for the Closed Session Board of Trustees meetings attached.
Thank you,
Bryan Singleton
Director of Human Resources
828.339.4280
800.447.4091 ext. 4280
SCC HR: Attract. Develop. Retain. Facilitate. Empower.
SCC Website: http://www.southwesterncc.edu/
E-mail correspondence to and from this address may be subject to the North Carolina Public Records Act and shall be disclosed to third parties when required by Chapter 132 of the North Carolina General Statutes.
**Editor’s Note: Please see the 1 file referenced (“SCC Records Request 8.14.2025.pdf”) at top left in our Documents section.
Status: Response Received from Government -
July 31, 2025 4:58 pm
10 months ago
from: Sunshine Request <[email protected]>
to: Bryan Singleton <[email protected]>
date: Jul 31, 2025, 4:58 PM
subject: Re: Public records request. (June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.Hi Bryan,
I’m following up again regarding your last email (June 25). At that time, you said:
“Those records have been pulled and we are currently reviewing for possible redactions. I hope to have these available by the end of next week.”
I’d like to ask again that you please provide an update as to the completion of my request:
(June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.
Thank you.
~ The Sunshine Request Team
Status: Follow up -
July 24, 2025 5:07 pm
10 months ago
from: Sunshine Request <[email protected]>
to: Bryan Singleton <[email protected]>
date: Jul 24, 2025, 5:07 PM
subject: Re: Public records request. (June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.Good afternoon Bryan,
Following up on your last email (June 25). At that time, you said:
“Those records have been pulled and we are currently reviewing for possible redactions. I hope to have these available by the end of next week.”Can you please provide an update as to the completion of my request?
Thank you for your help!
~ The Sunshine Request Team
Status: Follow up -
June 25, 2025 11:51 am
11 months ago
from: Bryan Singleton <[email protected]>
to: Sunshine Request <[email protected]>
date: Jun 25, 2025, 11:51 AM
subject: Re: Public records request. (June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.Hi,
Those records have been pulled and we are currently reviewing for possible redactions. I hope to have these available by the end of next week.
Thanks,
Bryan Singleton
Director of Human Resources
828.339.4280
800.447.4091 ext. 4280
SCC HR: Attract. Develop. Retain. Facilitate. Empower.
SCC Website: http://www.southwesterncc.edu/
E-mail correspondence to and from this address may be subject to the North Carolina Public Records Act and shall be disclosed to third parties when required by Chapter 132 of the North Carolina General Statutes.
Status: Government Processing Request -
June 25, 2025 11:45 am
11 months ago
from: Sunshine Request <[email protected]>
to: Bryan Singleton <[email protected]>
date: Jun 25, 2025, 11:45 AM
subject: Re: Public records request. (June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.Hi Bryan,
I’m just following up to see if you’re able to provide an idea of timing for the completion of my request? Whether that’s a specific day / week, etc.
(June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.Thank you for your help!
Status: Follow up -
June 12, 2025 6:40 pm
1 year ago
from: Sunshine Request <[email protected]>
to: Bryan Singleton <[email protected]>
cc: [email protected], [email protected]
date: Jun 12, 2025, 6:40 PM
subject: Re: Public records request. (June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.Hi Bryan,
Thank you for your response.
My apologies. I see now in my notes from the last time you and I communicated, that you should be the primary contact for my records requests.
I’ll be sure to do that in the future.
Have a great evening!
Status: Government Processing Request -
June 12, 2025 5:57 pm
1 year ago
from: Bryan Singleton <[email protected]>
to: Sunshine Request <[email protected]>
cc: [email protected],
[email protected]
date: Jun 12, 2025, 5:57 PM
subject: Re: Public records request. (June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.Good Afternoon,
We are in receipt of your request. Once I determine the extent of the work involved, I can provide a timeframe to fulfill the request.
Thank you,
Bryan Singleton
Director of Human Resources
828.339.4280
800.447.4091 ext. 4280
SCC HR: Attract. Develop. Retain. Facilitate. Empower.
SCC Website: http://www.southwesterncc.edu/
E-mail correspondence to and from this address may be subject to the North Carolina Public Records Act and shall be disclosed to third parties when required by Chapter 132 of the North Carolina General Statutes.
Status: Government Processing Request -
June 12, 2025 3:57 pm
1 year ago
from: Sunshine Request <[email protected]>
to: [email protected]
cc: [email protected], [email protected]
date: Jun 12, 2025, 3:57 PM
subject: Public records request. (June 2025) Request for Southwestern Community College, in NC: Board of Trustees closed session meeting minutes and recordings 01/01/2023 – 05/31/2025.Good afternoon Don, Tyler, Bryan, (Records Officer / Custodian(s) of these Records),
Please reply promptly to the following public records request, which I’m making in accordance with NC Public Records Law. https://www.ncleg.net/
enactedlegislation/statutes/ html/bychapter/chapter_132. html Please provide the electronic copy of all “meeting minutes” and “audio recordings” for all Closed Session meetings of the SCC Board of Trustees during the time period of January 01, 2023 through May 31, 2025. Specifically – any of those minutes and recordings that are no longer sealed, or are otherwise determined to be eligible for public release, where the release of such records would not frustrate the purpose of the original closed session discussion.
In regard to audio. This refers to recordings [if they exist] of the Closed Session meetings, particularly if used to create meeting minutes or transcriptions.
If any portion of the requested records is deemed confidential or exempt from disclosure, please redact only the specific exempt content and provide the remainder of the records in unredacted form. If an audio file contains exempt content, please redact that portion of the audio (e.g., by muting or bleeping) and provide the remaining non-exempt portions.
Additionally, for any redacted materials, please cite the specific exemption(s) under N.C. Gen. Stat. § 132-1.2 or other applicable statute(s) that justify the redaction or withholding.
Please note that under N.C. Gen. Stat. § 132-3(a) and G.S. § 121-5(b), public records may not be destroyed or altered once a request for them has been made. If the requested audio files still exist, they should not be deleted or altered, and I request copies of them. If they have already been lawfully disposed of in accordance with a retention schedule, please confirm the date and method of destruction.
I request that the records be provided in electronic format.
** I’m simply requesting an electronic copy of an electronic record, if one exists. I’m NOT asking for the opportunity to come in person to “inspect”, nor to obtain a printed copy of, this electronic record. I’m requesting explicitly that any responsive info be provided to me via the electronic medium / electronic format (in which the copy of this record already exists).**
————————————
Please note that by submitting this request, I’m NOT agreeing to pay any potential fees or associated costs related to my request. If it isn’t possible to process the request without incurring fees, then please let me know the itemized potential cost and clear explanations of those charges upfront, and DO NOT proceed until I respond.
By Law I’m not required to provide a name or address to associate with a public records request. However, in order to move things along I’d like to clarify that this request is being made by:
Sunshine Request
PO Box 17391
Asheville, NC 28816The request has been sent solely by me and my email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from me. Please do not commingle or treat that as an alteration or cancellation of my request – I intend to continue to pursue my request.
Thank you for your assistance!
** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.
Status: Sent to Government -
June 12, 2025 3:55 pm
1 year ago
Submitted to Sunshine Request
Status: Pending