Other (indicate in message) Submitted: March 4, 2020 | Updated: March 13, 2020

(March 2020) Request for Town of Haw River, NC Financial Records (07/01/15 – Present)

Hello Town of Haw River, NC government,

I would like to make a public records request for the following information related to the Town of Haw River, NC. I respectfully request that these items be provided in PDF format if possible:

1. Audit Reports for Town of Haw River, NC for FY16, FY17, FY18, and FY19.

2. Departmental level financial statements (including balance sheet, revenues report, and expenditures report) for FY16, FY17, FY18, FY19, and YTD FY20.

3. Fund level financial statements (including balance sheet, revenues report, and expenditures report) for FY16, FY17, FY18, FY19, and YTD FY20.

4. All budget amendments made for FY16, FY17, FY18, FY19, and YTD FY20.

5. All vendor payments for FY16, FY17, FY18, FY19, and YTD FY20 (including fund/department/account classification for each expenditure).

6. A current and complete Fee Schedule as approved by Town of Haw River Town Council.

7. Please provide a list of all current full-time employees (by position name only, no individual names are being requested) along with their salaries, job descriptions, and what fund/department these salaries and benefits are being paid from.

8. A copy of any Town Ordinance that references "Finance Officer".

9. A current copy of the Town of Haw River Personnel Policy.

10. A copy of all contracts entered into during FY16, FY17, FY18, FY19, and YTD FY20.

11. All grant award letters and grant agreements/terms for grants received during FY16, FY17, FY18, FY19, and YTD FY20 (possibly already included in the request for contracts entered into).

12. All loan documents related to any current loans to/from Town of Haw River (possibly already included in the request for contracts entered into).

Thank you in advance for your time and assistance!

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Status: Completed

Activity:

  • March 13, 2020 4:12 pm

    2 weeks ago

    from: Sunshine Request <[email protected]>
    to: Sean Tencer <[email protected]>
    cc: Lesley Gonzalez <[email protected]>
    date: Mar 13, 2020, 4:12 PM
    subject: Re: Records Request: (March 2020) Request for Town of Haw River, NC Financial Records (07/01/15 – Present)

     

    Good Afternoon Sean,

     

    Thank you for your reply!

     

    We’ve reviewed your response, and we would like to explicitly state both to your office, as well as to users on our site, that Sunshine Request (www.sunshinerequest.com) cannot commit to cover any fees associated with any public records requests received and sent through our site. For this reason, we cannot agree to cover any potential fees now or in the future, that could possibly be incurred related to the above request.

     

    Additionally, due to the anonymous nature of our site, we do not know the identity of who submits requests – We have posted all of your updates related to this request on our site, and we will now mark this request as “Completed” (fulfilled) on our website. We will note for the original sender that they may reach out to your office directly, if they decide they would like to pursue the request on their own.

     

    Thank you very much for your assistance!
    Sunshine Request


    Status: Completed
  • March 10, 2020 2:07 pm

    2 weeks ago

    from: Sean Tencer <[email protected]>
    to: Sunshine Request <[email protected]>
    cc: Lesley Gonzalez <[email protected]>
    date: Mar 10, 2020, 2:07 PM
    subject: RE: Records Request: (March 2020) Request for Town of Haw River, NC Financial Records (07/01/15 – Present)

     

    To whom it may concern:

     

    I am writing on behalf of the Town of Haw River (“the Town”) to the public records requestor (request made via email on Monday, March 9, 2020 at 2:55:00 PM).

     

    The Town has very limited resources to conduct such an extensive request, especially one that requires the extensive use of information technology resources and clerical supervision that your request shall require.

     

    Pursuant to G.S. § 132-6.2(b), we have determined that a special service charge will apply to this particular request, which represents the actual labor costs of personnel in providing the services required to comply. That special service charge is $3,000.00, which represents the necessary additional hourly salary or salaries for new employees to comply with this request.

     

    Please provide payment as soon as possible so that we can obtain and allocate the necessary personnel resources and promptly comply with your request. Upon receipt of payment, we shall promptly continue our compliance with your request pursuant to North Carolina law. If we do not receive full payment of the special service charge within ten (10) business days of this message, we will assume that you no longer wish to pursue this request.

     

    Please note that Town reserves the right to charge any additional actual costs of compliance pursuant to North Carolina law. As the work proceeds, if the Town believes that the actual costs of compliance with your request will exceed the initial special service charge of $3,000.00, the Town will assess an additional service charge with notice to your attention as soon as possible. If that occurs, the additional service charge will need to be paid before production of documents.

     

    Additionally, direct contact information for the requestor would facilitate communication and expediency with regard to this request, and allow us to provide updates on the progress of this request. Please provide that information to me as soon as practicable.

     

    Best regards,
    Sean Tencer
    Town Manager, Town of Haw River


    Status: Response Received from Government
  • March 9, 2020 2:55 pm

    2 weeks ago

    from: Sunshine Request <[email protected]>
    to: [email protected]
    cc: [email protected]
    date: Mar 9, 2020, 2:55 PM
    subject: Records Request: (March 2020) Request for Town of Haw River, NC Financial Records (07/01/15 – Present)

     

    Hello Town of Haw River, NC government,

     

    I work for a website called Sunshine Request www.sunshinerequest.com. We built a site that makes it easier to make public records requests by filling out a simple form, and the results of any requests are posted on our site.

     

    We’ve received a request for information that may be available in your office. If you could please give us a rough estimate of when you think this request will be completed we can plan on following up again around that time.

     

    Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

     

    Here are the details of the request:

     

    Subject: (March 2020) Request for Town of Haw River, NC Financial Records (07/01/15 – Present)

     

    Message:
    “Hello Town of Haw River, NC government,

     

    I would like to make a public records request for the following information related to the Town of Haw River, NC. I respectfully request that these items be provided in PDF format if possible:

     

    1. Audit Reports for Town of Haw River, NC for FY16, FY17, FY18, and FY19.

     

    2. Departmental level financial statements (including balance sheet, revenues report, and expenditures report) for FY16, FY17, FY18, FY19, and YTD FY20.

     

    3. Fund level financial statements (including balance sheet, revenues report, and expenditures report) for FY16, FY17, FY18, FY19, and YTD FY20.

     

    4. All budget amendments made for FY16, FY17, FY18, FY19, and YTD FY20.

     

    5. All vendor payments for FY16, FY17, FY18, FY19, and YTD FY20 (including fund/department/account classification for each expenditure).

     

    6. A current and complete Fee Schedule as approved by Town of Haw River Town Council.

     

    7. Please provide a list of all current full-time employees (by position name only, no individual names are being requested) along with their salaries, job descriptions, and what fund/department these salaries and benefits are being paid from.

     

    8. A copy of any Town Ordinance that references “Finance Officer”.

     

    9. A current copy of the Town of Haw River Personnel Policy.

     

    10. A copy of all contracts entered into during FY16, FY17, FY18, FY19, and YTD FY20.

     

    11. All grant award letters and grant agreements/terms for grants received during FY16, FY17, FY18, FY19, and YTD FY20 (possibly already included in the request for contracts entered into).

     

    12. All loan documents related to any current loans to/from Town of Haw River (possibly already included in the request for contracts entered into).

     

    Thank you in advance for your time and assistance!”

     

    Thank you,
    Sunshine Request


    Status: Sent to Government
  • March 4, 2020 10:44 am

    3 weeks ago

    Submitted to Sunshine Request
    Status: Pending