Other (indicate in message) Submitted: May 12, 2020 | Updated: October 15, 2020

(May 2020) Request related to City of Brevard, NC government social media policies

Good Afternoon City of Brevard, NC Government,

I'd like to make a public records request (under NC Public records law NCGS 132) for the following information:

This request is related to City Council members and their engagement / use of their personal social media profiles to communicate with citizens concerning matters undertaken by the City of Brevard.

I would like to know what policies have been implemented by the City government to ensure that these communications have been archived in order to comply with NC G.S. 132 and the North Carolina Department of Cultural Resources' Municipal Records Retention Schedules.

Please provide the most responsive information as of the date the query is run.

Thank you for your assistance!

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Status: Completed

Activity:

October 15, 2020 8:21 am
3 years ago

from: Sunshine Request <[email protected]>
to: Jill Murray <[email protected]>
date: Oct 15, 2020, 8:21 AM
subject: Re: FW: Records Request: (May 2020) Request related to City of Brevard, NC government social media policies

Good afternoon Jill,

Our apologies for the delayed reply! Thank you for your help with this request.

We’ve marked it as completed on our site.

We appreciate your assistance,
Sunshine Request

Status: Completed
October 2, 2020 3:08 pm
3 years ago

from: Jill Murray <[email protected]>
to: Sunshine Request <[email protected]>
date: Oct 2, 2020, 3:08 PM
subject: RE: Records Request: (May 2020) Request related to City of Brevard, NC government social media policies

Good Afternoon,

Here is the response from the City’s Human Resources Director Kelley Craig.

Jill,

I have spoken with Jason Woolf with the NC Department of Cultural Resources to get a better understanding of the City’s responsibility with personal accounts.

Because these are personal accounts the City does not have any responsibility for retention. Any public records requests for posts/information on personal social media accounts of elected officials would need to be submitted to the elected official.

I hope this answers your question.

Best regards,
Kelley

Thank you,
Jill

Jill Murray, CMC

City Clerk

City of Brevard

95 W. Main Street

Brevard, NC 28712

828.885.5614

828.883.2853 fax

[email protected]

E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties by an authorized City or Law Enforcement official.

Status: Response Received from Government
September 22, 2020 2:37 pm
3 years ago

from: Sunshine Request <[email protected]>
to: Jill Murray <[email protected]>
cc: Jim Fatland <[email protected]>
date: Sep 22, 2020, 2:37 PM
subject: Re: Records Request: (May 2020) Request related to City of Brevard, NC government social media policies

Good afternoon Jill,

Checking in once more on this request which was sent in on 5/12 to see if there was any update to report: (May 2020) Request related to City of Brevard, NC government social media policies

Can you please give us an update on where it is in your queue or when it may be completed? For now, we’ve made several attempts to follow up and are going to mark the request as “denied” in the interest of getting it closed on our site. Should you wish to follow up at some point, we’ll be happy to reopen at that time.

Thank you!
Sunshine Request

Status: Government Denied Request
September 2, 2020 12:36 pm
3 years ago

from: Sunshine Request <[email protected]>
to: Jill Murray <[email protected]>
cc: Jim Fatland <[email protected]>
date: Sep 2, 2020, 12:36 PM
subject: Re: Records Request: (May 2020) Request related to City of Brevard, NC government social media policies

Good afternoon Jill,

Hope you’ve been well.

Checking in again on this request which was sent in on 5/12 to see if there was any update to report: (May 2020) Request related to City of Brevard, NC government social media policies

Can you please give us an update on where it is in your queue or when it may be completed? We’ll plan to follow up one more time and then will mark the request as “denied” – should you wish to follow up at some point, we’ll be happy to reopen at that time.

Thank you!
Sunshine Request

Status: Follow up
August 4, 2020 12:28 pm
3 years ago

from: Sunshine Request <[email protected]>
to: Jill Murray <[email protected]>
date: Aug 4, 2020, 12:28 PM
subject: Re: Records Request: (May 2020) Request related to City of Brevard, NC government social media policies

Good afternoon Jill,

Checking in again on this request to see if there was any update to report.

As a reminder, whenever the responsive records are ready, please email them to us electronically at the email address we’ve been communicating with: [email protected]

Thank you!
Sunshine Request

Status: Follow up
July 9, 2020 12:46 pm
3 years ago

from: Sunshine Request <[email protected]>
to: Jill Murray <[email protected]>
date: Jul 9, 2020, 12:46 PM
subject: Re: Records Request: (May 2020) Request related to City of Brevard, NC government social media policies

Good afternoon Jill,

We hope you’ve been well!

We’re following up on this request to see if there is any update to report.

Whenever the responsive records are ready please email them to us electronically.

Thank you!
Sunshine Request

Status: Follow up
June 10, 2020 3:24 pm
3 years ago

from: Sunshine Request <[email protected]>
to: Jill Murray <[email protected]>
date: Jun 10, 2020, 3:24 PM
subject: Re: Records Request: (May 2020) Request related to City of Brevard, NC government social media policies

Good afternoon Jill,

Thank you for your reply!

Whenever the responsive records are ready please email them to us electronically.

We appreciate your help,
Sunshine Request

Status: Government Processing Request
June 3, 2020 1:21 pm
3 years ago

from: Jill Murray <[email protected]>
to: Sunshine Request <[email protected]>
date: Jun 3, 2020, 1:21 PM
subject: RE: Records Request: (May 2020) Request related to City of Brevard, NC government social media policies

Good Afternoon,

I am sending this to the proper department to get the requested information. As soon as I have it, I will forward it to your office.

Regards,

Jill

Jill Murray, CMC

City Clerk

City of Brevard

95 W. Main Street

Brevard, NC 28712

828.885.5614

828.883.2853 fax

[email protected]

E-mail correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties by an authorized City or Law Enforcement official.

Status: Government Processing Request
May 12, 2020 4:19 pm
3 years ago

from: Sunshine Request <[email protected]>
to: Michael Pratt <[email protected]>
cc: Jill Murray <[email protected]>,
Jim Fatland <[email protected]>,
Denise Hodsdon <[email protected]>
date: May 12, 2020, 4:19 PM
subject: Records Request: (May 2020) Request related to City of Brevard, NC government social media policies

Good afternoon City of Brevard, NC,

We hope you’ve been well and are staying safe during this unusual time in which we find ourselves. We’re noting here so that the sender is aware, that Michael stated back in April that the City of Brevard Government is experiencing delays in their processing of records requests due to the outbreak of COVID-19.

We’ve received a new public records request via our website www.sunshinerequest.com for info that may be available in your office. Please confirm receipt to let us know that the request will begin processing, and if possible, please provide a rough estimate of when the request may be completed. We will plan on following up again around that time.

We’ve learned through our previous correspondences with Michael and Jill related to other requests that, “the City does not respond to anonymous FOIA requests. When you submit a FOIA request on behalf of a third party, we require the requesting individual party’s name, address and proof that he or she has executed the request and designated your organization to make the request on his or her behalf. If there is a cost for the copies, we will let you know that before responding to the request, and your organization or the requesting party must agree to pay that cost.”

Please note that we are not making a FOIA request. We are making a public records request under NC Public records law NCGS 132, under which there is no provision requiring an individual to provide a name or address with a public records request. That being said, if it will help speed along the request we are happy to provide a name and address –– you can consider that this request is made by Patrick Conant, who is the director of Sunshine Request. His address is PO Box 17391, Asheville NC, 28816.

We’d also like to ask that the requested information be delivered in a digital or machine readable format if possible. Please note that we cannot commit to covering any fees / associated costs related to any requests on our site. If there is a possibility that any cost may need to be incurred in order to process the request, please let us know and we will note this for the requestor, should they decide to pursue the request directly with your office.

Here are the details of the request:

Subject: (May 2020) Request related to City of Brevard, NC government social media policies

Message:

“Good Afternoon City of Brevard, NC Government,

I’d like to make a public records request (under NC Public records law NCGS 132) for the following information:

This request is related to City Council members and their engagement / use of their personal social media profiles to communicate with citizens concerning matters undertaken by the City of Brevard.

I would like to know what policies have been implemented by the City government to ensure that these communications have been archived in order to comply with NC G.S. 132 and the North Carolina Department of Cultural Resources’ Municipal Records Retention Schedules.

Please provide the most responsive information as of the date the query is run.

Thank you for your assistance!”

** Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Thank you for your help!
Sunshine Request

Status: Sent to Government
May 12, 2020 2:12 pm
3 years ago

Submitted to Sunshine Request

Status: Pending