Other (indicate in message) Submitted: September 29, 2021 | Updated: October 13, 2021

(October 2021) Request for Rockingham County, NC: County Manager emails 07/15/21 – 09/30/21

Hello Rockingham County, NC Government (Records Officer),

I'd like to make a public records request for the following information under NC Public Records Law:

Please provide all of Rockingham County Manager Lance Metzler's emails from July 15, 2021 through September 30, 2021. This is not subject specific -- I'm asking that you please provide ALL emails sent and received by Mr. Metzler's address during the time period requested.

Additionally - please provide all .pdfs, files, attachments, videos, hyperlinks, etc. that are indicated within the responsive records. For example: A .pdf that is an attachment within an email, should also be provided as a document along with the responsive emails.

Please include all of those additional documents where applicable, as relates to the requested information above.

If the records are ultimately too large to send via emailed file share, I'd ask that you please create a public Google Drive folder / link or some other file format to transfer the files electronically.
-----

** If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC Public Records Law. **

Thank you for your assistance!

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Editor’s Note 09/29/21: We apologize for the delay in processing and publishing this request on our site. Sunshine Request is a project built and run by a small team at PRC Applications. We run the site in addition to our primary business. While we will always do our best to process and follow up on requests as quickly as possible, there may be occasional delays, depending on our availability in a given week or month.

Thank you for using www.sunshinerequest.com!

Status: Clarification Provided

Activity:

  • October 13, 2021 12:07 pm

    1 week ago

    from: Sunshine Request <[email protected]>
    to: John Morris <[email protected]>
    date: Oct 13, 2021, 12:07 PM
    subject: Re: Records Request: (October 2021) Request for Rockingham County, NC: County Manager emails 07/15/21 – 09/30/21

     

    Good afternoon John,

     

    Thank you for your reply!

     

    As we are an anonymous public records site, I’m only able to give you the information I received initially. I am not able to provide you with additional info or further clarification about the request.

     

    If it is not possible for you to fulfill the request as written, can you please provide specifications for how it should be narrowed down in the future if it were to be resubmitted? If so, then I would “close” the request, and can post your update to our site so the sender can review and resubmit if they’d like.

     

    However, if you’re actually just saying the request can be fulfilled as is, but it will just take some time to process, then that’s completely fine. Please proceed. I acknowledge that due to the volume of the request it may take a while to fulfill.

     

    I’d ask though that you please indicate a rough timeline for completion (whether that’s X weeks, X months), and I will not follow up with you again until around the time you’ve specified.

     

    ——

     

    ** That said — Please note that we cannot pay any fees / associated costs related to any requests on our site. If it is not possible to process the request without incurring fees, please let me know the potential cost, and I will ask that you cease processing the request at that time. I will mark the request as “Completed” on our site.

     

    I appreciate your assistance,

     

    Sunshine Request

     


    Status: Clarification Provided
  • October 11, 2021 3:54 pm

    2 weeks ago

    from: John Morris <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Oct 11, 2021, 3:54 PM
    subject: Re: Records Request: (October 2021) Request for Rockingham County, NC: County Manager emails 07/15/21 – 09/30/21

     

    Sunshine,

     

    Yes. I had to clarify the process with IT. Usually we have to print hard copies in order to redact…however, we have found a way to provide electronic records for this request.

     

    The main issue, however, is the size of this request and the time for review. It’s my understanding that this would entail a review of 7,300+ emails (not including attachments). As such, it will take weeks to review this information with the limited resources available. Is it possible the requestor could narrow the search by any means in order to reduce the volume of information?

     

    Thanks,
    John Morris

    John M. Morris, JD, MBA
    County Attorney
    Rockingham County Legal Department
    P.O. Box 93
    Wentworth, NC 27375
    Phone: 336-342-8347


    Status: Clarification Requested
  • October 11, 2021 11:35 am

    2 weeks ago

    from: Sunshine Request <[email protected]>
    to: John Morris <[email protected]>
    date: Oct 11, 2021, 11:35 AM
    subject: Re: Records Request: (October 2021) Request for Rockingham County, NC: County Manager emails 07/15/21 – 09/30/21

     

    Hi John,

     

    Thank you for your reply!

     

    Can you please let me know via email any specific questions or feedback you may have about this request or related emails I’ve sent to this point? From there, if a call is still necessary to discuss, then I will be happy to get in touch with your office.

     

    ** Please note: I have submitted a public records request to Rockingham County Gov in compliance with NC Public Records Law. Under NCGS 132, there is no requirement that an individual disclose their name as part of a public records request. Furthermore, under NCGS 132-6(b), the statute clearly states:

     

    (b) No person requesting to inspect and examine public records, or to obtain copies thereof, shall be required to disclose the purpose or motive for the request.

     

    If the request is being denied, please provide legal justification under NCGS 132 to deny any or all parts of the request.

     

    Thank you for your assistance!


    Status: Clarification Provided
  • October 11, 2021 8:09 am

    2 weeks ago

    from: John Morris <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Oct 11, 2021, 8:09 AM
    subject: Re: Records Request: (October 2021) Request for Rockingham County, NC: County Manager emails 07/15/21 – 09/30/21

     

    Sunshine,

     

    Please provide a contact number for a representative to discuss this request. Thanks!

     

    John

    John M. Morris

     


    Status: Clarification Requested
  • October 8, 2021 4:18 pm

    2 weeks ago

    from: Sunshine Request <[email protected]>
    to: John Morris <[email protected]>
    date: Oct 8, 2021, 4:18 PM
    subject: Re: Records Request: (October 2021) Request for Rockingham County, NC: County Manager emails 07/15/21 – 09/30/21

     

    Hi John,

     

    Thank you for your reply.

     

    I’d like to clarify that NC Public Records Law allows you to charge a requester for the “actual costs” of copying the records if they’re requesting printouts. However, it does not allow for requesters to be charged “per page” for an electronic record.

     

    Ref: https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html

     

    I’m not requesting / do not want physical copies of emails, and I’m not asking for records to be provided in a medium in which they do not already exist.

     

    I have requested electronic records (emails), which you should be able to provide electronically. The “additional documents” that were also requested, would be any attachments, files, hyperlinks etc. that are already contained within the actual emails.

     

    You are allowed to charge a reasonable fee for the cost of gathering the electronic records — which would be an hourly fee.

     

    Please provide a quote for that service, as well as a copy or link to Rockingham County’s current Public Records Request Policy. At that time, I will indicate to the requester on our website that if they wish to pursue the request further they can reach out to your office directly, or, they can submit a new / narrowed request through our site.

     

    ** If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC Public Records Law. **
    ——

     

    That said — Please note that we cannot commit to pay any fees / associated costs related to any requests on our site. If it is not possible to process the request without incurring fees, please let me know the potential cost, and I will ask that you cease processing the request at that time. I will mark the request as “Completed” on our site.”

     

    Thank you for your assistance!

     


    Status: Clarification Provided
  • October 7, 2021 4:22 pm

    2 weeks ago

    from: John Morris <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Oct 7, 2021, 4:22 PM
    subject: Re: Records Request: (October 2021) Request for Rockingham County, NC: County Manager emails 07/15/21 – 09/30/21

     

    Sunshine,

     

    Good afternoon and thank you for submitting this request. Per the County public records policy, a fee is imposed on each sheet/electronic record produced. For an 8 1/2×11 sheet it is $.05/sheet.

     

    After preliminary discussion with our IT department, there are greater than 7,000 emails associated with this request. Factoring in attachments, this project could be estimated at 14,000 pages with a fee of $700.00 ($.05*14,000). Since this is such a large request, the fees and expenses must be paid up front before proceeding with work. Please consult with the requestor and let us know whether or not to proceed.

     

    Best,
    John Morris

     

    John M. Morris, JD, MBA
    County Attorney
    Rockingham County Legal Department
    P.O. Box 93
    Wentworth, NC 27375
    Phone: 336-342-8347


    Status: Response Received from Government
  • October 6, 2021 3:07 pm

    2 weeks ago

    from: Sunshine Request <[email protected]>
    to: John Morris <[email protected]>
    date: Oct 6, 2021, 3:07 PM
    subject: Records Request: (October 2021) Request for Rockingham County, NC: County Manager emails 07/15/21 – 09/30/21

     

    Good afternoon Rockingham County Government,

     

    I’d like to make a public records request for information that may be available in your office.

     

    Please confirm receipt to let me know the request will begin processing, and if possible, please provide a rough estimate of when the request may be completed. I will plan on following up again around the end of the month if I have not heard back before then.

     

    Here are the details of the request:

     

    Subject: (October 2021) Request for Rockingham County, NC: County Manager emails 07/15/21 – 09/30/21

     

    Message: “Hello Rockingham County, NC Government (Records Officer),

     

    I’d like to make a public records request for the following information under NC Public Records Law:

     

    Please provide all of Rockingham County Manager Lance Metzler’s emails from July 15, 2021 through September 30, 2021. This is not subject specific — I’m asking that you please provide ALL emails sent and received by Mr. Metzler’s address during the time period requested.

     

    Additionally – please provide all .pdfs, files, attachments, videos, hyperlinks, etc. that are indicated within the responsive records. For example: A .pdf that is an attachment within an email, should also be provided as a document along with the responsive emails.

     

    Please include all of those additional documents where applicable, as relates to the requested information above.

     

    If the records are ultimately too large to send via emailed file share, I’d ask that you please create a public Google Drive folder / link or some other file format to transfer the files electronically.
    —–

     

    ** If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC Public Records Law. **

     

    Thank you for your assistance!”

     

    Thank you!

     

    ** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.


    Status: Sent to Government
  • September 29, 2021 6:08 pm

    3 weeks ago

    Submitted to Sunshine Request
    Status: Pending