Other (indicate in message) Submitted: January 11, 2021 | Updated: September 17, 2021

[See Editor’s Note](January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

Start Date / End Date: 02/01/20 to 12/31/20

Entity: Other

Original Subject: Request for Records Regarding NCSU's Budget Shortfall Recoup Options Considered

Original Message:
“Dear NC State University Records Officer,
I am requesting copies of communications that pertain to the options considered to cover NC State University’s COVID-19-related budget shortfalls in the university’s “auxiliary units”. The records requested include, but are not limited to, emails, memos, meeting notes/minutes, video and/or audio from recorded Zoom meetings (or that from virtual meetings held over any other teleconferencing software). Readable documents like emails and meeting notes are preferred to be in pdf format, and recordings of teleconference meetings are preferred to be in mp3 or mp4 format for audio or video, respectively. I understand that some segments of these meetings were closed-session and request the recordings and notes from the open segments of those meetings.

The most relevant individuals include Chancellor Randy Woodson; staff members of the Chancellor's office (e.g., Paula Gentius and Lisa Pierson); and all members of the Chancellor's Cabinet, but of particular importance are Provost Warwick Arden and Vice Chancellor Charles Maimone.

I am also specifically requesting meeting minutes and recordings from the University Council meetings that were scheduled to have occurred on Monday, March 9, 2020; Monday, August 10, 2020; Monday, October 12, 2020; and, assuming this records request takes more than 2 weeks to fulfill, the meeting notes and recording of the meeting scheduled to occur on Monday, January 11, 2021.

If you deny any or all of this request, please cite each specific exemption you feel justifies the refusal to release the information and notify me of the appeal procedures available to me under the law.

Thank you for considering my request.”

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Editor’s Note 01/11/21: The above submission has been revised for clarity and scope. As originally written, it was unclear what specific information the sender hopes to receive, or to which specific parties the relevant records pertain. The request we send to NCSU will read as follows:

“Hello NC State University Records Officer,

I’d like to make a three-part public records request for the following information:

[Part 1 of 3]

Please provide copies of all emails and memos sent between Chancellor Randy Woodson, Staff members of the Chancellor’s office (e.g., Paula Gentius and Lisa Pierson), all members of the Chancellor’s Cabinet, Provost Warwick Arden, and Vice Chancellor Charles Maimone, during the specific time period of 02/01/20 – 12/31/20 which pertain to the options considered to cover NC State University’s COVID-19 related budget shortfalls in the university’s “auxiliary units”. 

If possible, I’d prefer that machine readable documents like emails are received in pdf format.
————–

[Part 2 of 3] 

Please provide copies of all meeting notes/minutes, video and/or audio from recorded Zoom meetings (or from virtual meetings held over any other teleconferencing software), during the specific time period of 02/01/20 – 12/31/20 which pertain to the options considered to cover NC State University’s COVID-19 related budget shortfalls in the university’s “auxiliary units”. 

The most relevant individuals in this search should ideally include Chancellor Randy Woodson, Staff members of the Chancellor’s office (e.g., Paula Gentius and Lisa Pierson), all members of the Chancellor’s Cabinet, Provost Warwick Arden, and Vice Chancellor Charles Maimone.

If possible, I’d prefer that machine readable documents like meeting notes are received in pdf format, and that recordings of teleconference meetings are in mp3 or mp4 format for audio or video, respectively. I understand that some segments of these meetings were closed-session and I’d like to request the recordings and notes from the open segments of those meetings. 

Additionally – if any/all parts of the request are already satisfied by documents which are publicly available online, please feel free to provide a direct link to that information online instead.
————–
[Part 3 of 3]

Please provide all meeting minutes and recordings from the University Council meetings that were scheduled to have occurred on Monday, March 9, 2020; Monday, August 10, 2020; Monday, October 12, 2020; and, the meeting notes and recording of the meeting scheduled to occur on Monday, January 11, 2021.
————–

Note: If you deny any or all parts of this three-part request, please cite each specific exemption you feel justifies the refusal to release the information under NC public records law, and notify me of the appeal procedures available to me under the law.

Thank you for your assistance!”
————–

** Editor’s Note to NSCU: We know from previous experience with other records requests that, due to the scope of the request, it is possible NCSU could propose a cost of fees in order to process the request. However, it is also our understanding that 4 hours may be provided at no cost, until we will be notified of any additional potential costs. Please clarify if we have misunderstood. 

– If that is accurate, please send any responsive documents that are retrieved from the search within the 4 hours. At that time, we will indicate to the requester on our site should they wish to pursue the request further they can reach out to your office directly, or, they may submit a new / narrowed request to our site. Specifically, this is because we cannot commit to pay any fees / associated costs related to any of the requests on our site. We will note any info you provide on our site, for the requester’s future knowledge.

– If it is not possible to process the request without incurring fees, however, please let us know the potential cost, and we will ask that you please cease processing the request at that time. We will mark the request as “completed” on our site.”


Sunshine Request will not fulfill the following types of requests:

☀️ Requests that are incomplete, non-specific, or vague.

☀️ Requests that are only informational questions [rather than a specific request for public records], and requests that are not addressed to government entities.

Before submitting a request, please take a moment to review our tips for How to write and make a successful request. If you have additional questions about our site or how to make requests, please check out our FAQs or Policies page.

Thank you for using www.sunshinerequest.com!

Status: Government Denied Request

Activity:

  • September 17, 2021 4:29 pm

    10 hours ago

    from: Sunshine Request <[email protected]>
    to: Frederick Hartman <[email protected]>
    cc: Mick Kulikowski <[email protected]>,
    [email protected]
    date: Sep 17, 2021, 4:29 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Good afternoon Frederick,

     

    This is our fourth attempt to follow up on this request that was sent in on 1/14:
    (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    For now, we’re going to mark this request as denied, and if you wish to respond / complete the request at some point, we’ll be happy to reopen at that time. Should the original sender wish to to submit a new request through our website they are encouraged to do so.

     

    Thank you!


    Status: Government Denied Request
  • August 26, 2021 3:15 pm

    3 weeks ago

    from: Sunshine Request <[email protected]>
    to: Frederick Hartman <[email protected]>
    cc: Mick Kulikowski <[email protected]>,
    [email protected]
    date: Aug 26, 2021, 3:15 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Good afternoon Frederick,

     

    I am checking in for a third time on this request that was sent in earlier this year on 1/14: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    I haven’t heard from you since your last email on 6/14 when you said: “Hi, I’ll check again for you and get back in touch asap.”

     

    I am wondering if there is any update to report on the status of this request? In any case, I will make one more attempt to follow up in mid-September if I don’t hear back before then. At that point, I will go ahead and mark this request as denied. If at any time after that you would like to reply and complete the request, I will reopen it on our site.

     

    Thank you!


    Status: Follow up
  • August 5, 2021 4:49 pm

    1 month ago

    from: Sunshine Request <[email protected]>
    to: Frederick Hartman <[email protected]>
    cc: Mick Kulikowski <[email protected]>
    date: Aug 5, 2021, 4:49 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Good afternoon Frederick,

     

    Checking in again on this request to see if there’s any update to report since your last email on 6/14? I will plan on following up again at the end of the month if I don’t hear back before then.

     

    Thank you!


    Status: Follow up
  • July 1, 2021 1:36 pm

    2 months ago

    from: Sunshine Request <[email protected]>
    to: Frederick Hartman <[email protected]>
    cc: Mick Kulikowski <[email protected]>
    date: Jul 1, 2021, 1:36 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Good afternoon Frederick,

     

    Thank you for checking again on this request. Is there any update to report?

     

    Appreciate your help.


    Status: Government Processing Request
  • June 14, 2021 5:22 pm

    3 months ago

    from: Frederick Hartman <[email protected]>
    to: Sunshine Request <[email protected]>
    cc: Mick Kulikowski <[email protected]>
    date: Jun 14, 2021, 5:22 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Hi, I’ll check again for you and get back in touch asap.

     

    Thank you,

    Fred


    Status: Government Processing Request
  • June 14, 2021 4:52 pm

    3 months ago

    from: Sunshine Request <[email protected]>
    to: Frederick Hartman <[email protected]>
    cc: [email protected]
    date: Jun 14, 2021, 4:52 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Good afternoon Frederick,

     

    Checking in another time on this request from January 14th. Is there any update to report?

     

    I’ll plan on following up again later this month if I don’t hear back before then.

     

    Thank you!


    Status: Follow up
  • May 19, 2021 4:45 pm

    3 months ago

    from: Sunshine Request <[email protected]>
    to: Frederick Hartman <[email protected]>
    date: May 19, 2021, 4:45 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Good afternoon Frederick,

     

    Checking in again on this request from January 14th. Is there any update to report?

     

    I’ll plan on following up again in June if I don’t hear back before then.

     

    Appreciate your help.


    Status: Follow up
  • April 26, 2021 4:37 pm

    4 months ago

    from: Sunshine Request <[email protected]>
    to: Frederick Hartman <[email protected]>
    date: Apr 26, 2021, 4:37 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Good afternoon Frederick,

     

    Thank you for your email from April 12th. Is there any update to report?

     

    I’ll plan on following up again in mid-May if I haven’t heard back by then.

     

    Appreciate your assistance.


    Status: Follow up
  • April 12, 2021 5:20 pm

    5 months ago

    from: Frederick Hartman <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Apr 12, 2021, 5:20 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Hello, I’ll check on the status of this request and get back to you.

     

    Thank you,

     

    Fred


    Status: Government Processing Request
  • April 8, 2021 4:15 pm

    5 months ago

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    date: Apr 8, 2021, 4:15 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Good afternoon Lynda,

     

    Thank you for your response. I will wait until the end of this month to follow up and check in on this request.

     

    Appreciate your help!


    Status: Government Processing Request
  • April 5, 2021 8:46 am

    5 months ago

    from: Lynda Mottershead <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Apr 5, 2021, 8:46 AM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Due to the volume and scope of records requests our office is currently managing we anticipate a delay in responding to your request. We appreciate your patience and will provide the records as promptly as possible.

    Lynda G. Mottershead
    University Records Officer
    Office of General Counsel
    NC State University
    304 Holladay Hall
    Campus Box 7008
    Raleigh, NC 27695
    (919) 515-2002


    Status: Government Processing Request
  • April 2, 2021 4:42 pm

    5 months ago

    from: Sunshine Request <[email protected]>
    to: Frederick Hartman <[email protected]>
    cc: Lynda Mottershead <[email protected]>
    date: Apr 2, 2021, 4:42 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Good afternoon North Carolina State University,

     

    Hope you’ve been well.

     

    I just wanted to check back in on this request to see if there was any update to report? I’ll check in again in mid-April if I don’t hear back before then.

     

    Have a good weekend!


    Status: Follow up
  • March 10, 2021 3:15 pm

    6 months ago

    from: Sunshine Request <[email protected]>
    to: Frederick Hartman <[email protected]>
    date: Mar 10, 2021, 3:15 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Good afternoon North Carolina State University,

     

    Hope you’ve been well.

     

    I just wanted to check back in on this request to see if there was any update to report? I’ll check in again at the end of this month if I don’t hear back before then.

     

    Thank you!


    Status: Follow up
  • February 16, 2021 3:58 pm

    7 months ago

    from: Sunshine Request <[email protected]>
    to: Frederick Hartman <[email protected]>
    date: Feb 16, 2021, 3:58 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Good afternoon Frederick,

     

    Thank you for confirming receipt of this request. We will follow up again at the end of this month if we don’t hear back before then.

     

    Appreciate your assistance!


    Status: Government Processing Request
  • January 26, 2021 11:23 am

    7 months ago

    from: Frederick Hartman <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Jan 26, 2021, 11:23 AM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Hello, thank you for the follow up. I did not see your original email, but I did find it in my spam folder. I will send it to our public records office today.

     

    Thank you,
    Fred


    Fred Hartman
    Assistant Vice Chancellor, University Communications
    NC State University
    Campus Box 7504
    Raleigh, NC 27695
    Office (919) 515-7159
    Cell (919) 417-1899


    Status: Government Processing Request
  • January 22, 2021 4:16 pm

    7 months ago

    from: Sunshine Request <[email protected]>
    to: Frederick Hartman <[email protected]>
    date: Jan 22, 2021, 4:16 PM
    subject: Re: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Good Afternoon North Carolina State University,

     

    I’m following up on this public records request sent on 1/14: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Please confirm that the request has been received on your end, and if / when it will begin being processed. Please provide a timeline or rough estimate as to when the request will be completed, and I will follow up around the time you specify.

     

    In any case, I’ll plan to follow up again in early February if I have not heard back before then.

     

    Thank you for your assistance!


    Status: Follow up
  • January 14, 2021 1:20 pm

    8 months ago

    from: Sunshine Request <[email protected]>
    to: Frederick Hartman <[email protected]>
    date: Jan 14, 2021, 1:20 PM
    subject: Records Request: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Good afternoon North Carolina State University,

     

    Happy New Year!

     

    We’ve received a new request through our website Sunshine Request (www.sunshinerequest.com) for information that may be available in your office.

     

    If you are not the appropriate contact, please let us know who to get in touch with instead. If you could please give us a rough estimate of when you think this request will be completed, we will plan on following up at the end of the month if we don’t hear back before then.

     

    Here are the details of the request:

     

    Subject: (January 2021) Request for “Records Regarding NCSU’s Budget Shortfall Recoup Options Considered”

     

    Message:
    “Hello NC State University Records Officer,

     

    I’d like to make a three-part public records request for the following information:

     

    [Part 1 of 3]

     

    Please provide copies of all emails and memos sent between Chancellor Randy Woodson, Staff members of the Chancellor’s office (e.g., Paula Gentius and Lisa Pierson), all members of the Chancellor’s Cabinet, Provost Warwick Arden, and Vice Chancellor Charles Maimone, during the specific time period of 02/01/20 – 12/31/20 which pertain to the options considered to cover NC State University’s COVID-19 related budget shortfalls in the university’s “auxiliary units”.

     

    If possible, I’d prefer that machine readable documents like emails are received in pdf format.
    ————–

     

    [Part 2 of 3]

     

    Please provide copies of all meeting notes/minutes, video and/or audio from recorded Zoom meetings (or from virtual meetings held over any other teleconferencing software), during the specific time period of 02/01/20 – 12/31/20 which pertain to the options considered to cover NC State University’s COVID-19 related budget shortfalls in the university’s “auxiliary units”.

     

    The most relevant individuals in this search should ideally include Chancellor Randy Woodson, Staff members of the Chancellor’s office (e.g., Paula Gentius and Lisa Pierson), all members of the Chancellor’s Cabinet, Provost Warwick Arden, and Vice Chancellor Charles Maimone.

     

    If possible, I’d prefer that machine readable documents like meeting notes are received in pdf format, and that recordings of teleconference meetings are in mp3 or mp4 format for audio or video, respectively. I understand that some segments of these meetings were closed-session and I’d like to request the recordings and notes from the open segments of those meetings.

     

    Additionally – if any/all parts of the request are already satisfied by documents which are publicly available online, please feel free to provide a direct link to that information online instead.
    ————–

     

    [Part 3 of 3]

     

    Please provide all meeting minutes and recordings from the University Council meetings that were scheduled to have occurred on Monday, March 9, 2020; Monday, August 10, 2020; Monday, October 12, 2020; and, the meeting notes and recording of the meeting scheduled to occur on Monday, January 11, 2021.
    ————–

     

    Note: If you deny any or all parts of this three-part request, please cite each specific exemption you feel justifies the refusal to release the information under NC public records law, and notify me of the appeal procedures available to me under the law.

     

    Thank you for your assistance!”
    ————–

     

    ** Editor’s Note to NSCU: We know from previous experience with other records requests that, due to the scope of the request, it is possible NCSU could propose a cost of fees in order to process the request. However, it is also our understanding that 4 hours may be provided at no cost, until we will be notified of any additional potential costs. Please clarify if we have misunderstood.

     

    – If that is accurate, please send any responsive documents that are retrieved from the search within the 4 hours. At that time, we will indicate to the requester on our site should they wish to pursue the request further they can reach out to your office directly, or, they may submit a new / narrowed request to our site. Specifically, this is because we cannot commit to pay any fees / associated costs related to any of the requests on our site. We will note any info you provide on our site, for the requester’s future knowledge.

     

    – If it is not possible to process the request without incurring fees, however, please let us know the potential cost, and we will ask that you please cease processing the request at that time. We will mark the request as “completed” on our site.”

     

    Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

     

    Thank you!
    Sunshine Request


    Status: Sent to Government
  • January 11, 2021 7:10 pm

    8 months ago

    Submitted to Sunshine Request
    Status: Pending