Other (indicate in message) Submitted: March 1, 2021 | Updated: September 9, 2021

[See Editor’s Note](March 2021)Request for NCSU COVID-19 Dashboard Update info as of 02/17/21

Hello NC State University Records Officer (or Assistant Vice Chancellor of University Communications),

I’d like to make a two-part public records request for the following information:

1. Please provide all documents [unspecified] related to the University's most recent decision to update the COVID-19 Dashboard. Specifically, the update [unspecified] that was announced on February 17.

Documents should include, but are not limited to - emails, planning documents, and memos sent and received by the individuals [unspecified] that input new COVID-19 data, coded the update to the COVID Dashboard, and the administrators in charge of these individuals.

The requested records should be responsive during the specific time period of 02/01/21 - 02/17/21.

2. I also am requesting any documents from Chancellor Woodson and Provost Arden that match this description as well. The most relevant date range is: 02/01/21-02/17/21.

Thank you for your assistance!
————–

** Editor’s Note to NSCU: We know from previous experience with other records requests that, due to the scope of the request, it is possible NCSU could propose a cost of fees in order to process the request. However, it is also our understanding that 4 hours may be provided at no cost, until we will be notified of any additional potential costs. Please clarify if we have misunderstood.

– If that is accurate, please send any responsive documents that are retrieved from the search within the 4 hours. At that time, we will indicate to the requester on our site should they wish to pursue the request further they can reach out to your office directly, or, they may submit a new / narrowed request to our site. Specifically, this is because we cannot commit to pay any fees / associated costs related to any of the requests on our site. We will note any info you provide on our site, for the requester’s future knowledge.

– If it is not possible to process the request without incurring fees, however, please let us know the potential cost, and we will ask that you please cease processing the request at that time. We will mark the request as “completed” on our site.
————–

Additional note to NCSU -

If you deny any or all parts of this two-part request, please cite each specific exemption you feel justifies the refusal to release of the information under NC public records law. Also, if this request is unclear or if it is not possible to fulfill portions of the request without additional clarification, please let us know what specific information would be helpful, and we will note this for users on our site.

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Editor’s Note 03/01/21: The above submission has been revised for some clarity and scope. As originally written, it is unclear what specific information the sender hopes to receive, or to which specific parties the relevant records pertain. If NCSU cannot fulfill the request without more specific clarification, they will let us know – and we will indicate this information on our site, “closing” the request at that time.

In that case – Once the original request has been closed, the sender is welcome to submit a new request in the future to further clarify the scope.


Sunshine Request will not fulfill the following types of requests:

☀️ Requests that are incomplete, non-specific, or vague.

☀️ Requests that are only informational questions [rather than a specific request for public records], and requests that are not addressed to government entities.

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Status: Completed

Activity:

  • September 9, 2021 4:07 pm

    1 week ago

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    date: Sep 9, 2021, 4:07 PM
    subject: Re: Records Request: (March 2021) Request for NCSU COVID-19 Dashboard Update info as of 02/17/21

     

    Good afternoon Lynda,

     

    Thank you for your help with this request! I’ve marked it as completed on our site.

     

    Appreciate your assistance.


    Status: Completed
  • September 2, 2021 3:22 pm

    2 weeks ago

    from: Lynda Mottershead <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Sep 2, 2021, 3:22 PM
    subject: Re: Records Request: (March 2021) Request for NCSU COVID-19 Dashboard Update info as of 02/17/21

     

    This email serves as NC State University’s final response to the records request received March 2, 2021. The records you requested are attached.

    Best regards,

    Lynda Mottershead

     

    **Editor’s Note: Please see referenced file at top left in documents


    Status: Response Received from Government
  • August 19, 2021 4:15 pm

    4 weeks ago

    **Editor’s Note: We will plan on following up on this request at the end of the month if we don’t hear back before then. Thank you for using Sunshine Request!

     

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    cc: [email protected],
    [email protected]
    date: Aug 19, 2021, 4:15 PM
    subject: Re: Records Request: (March 2021) Request for NCSU COVID-19 Dashboard Update info as of 02/17/21

     

    Good afternoon Lynda,

     

    I am checking in again on this public records request that was sent in on March 2nd: (March 2021) Request for NCSU COVID-19 Dashboard Update info as of 02/17/21

     

    On March 5th you confirmed receipt of the request and kindly let us know that “Due to the high volume and complexity of records requests our office is currently managing we anticipate a significant delay in responding to your request.”

     

    We let you know we’d hold off on following up on this request for 3 months, and didn’t follow up again until July 16th. We still haven’t heard back on the status of this request and were wondering if there was any update to provide?

     

    Thank you!


    Status: Follow up
  • July 16, 2021 1:03 pm

    2 months ago

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    date: Jul 16, 2021, 1:03 PM
    subject: Re: Records Request: (March 2021) Request for NCSU COVID-19 Dashboard Update info as of 02/17/21

    Good afternoon Lynda,

    I am checking in on this request to see if there was any update to report? Is there an updated anticipated timeline for completion? I’ll plan on following up again at the end of the month if I don’t hear back before then.

     

    Thank you!


    Status: Follow up
  • March 18, 2021 4:10 pm

    5 months ago

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    date: Mar 18, 2021, 4:10 PM
    subject: Re: Records Request: (March 2021) Request for NCSU COVID-19 Dashboard Update info as of 02/17/21

     

    Good afternoon Lynda,

     

    Thank you for confirming receipt of this request. I will wait to follow up again for 3 months (mid-June) if we haven’t heard anything before then.

     

    Appreciate your help!


    Status: Government Processing Request
  • March 5, 2021 8:14 am

    6 months ago

    from: Lynda Mottershead <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Mar 5, 2021, 8:14 AM
    subject: Re: Records Request: (March 2021) Request for NCSU COVID-19 Dashboard Update info as of 02/17/21

     

    NC State University acknowledges receipt of your records request received March 2, 2021.

     

    Due to the high volume and complexity of records requests our office is currently managing we anticipate a significant delay in responding to your request.

     

    We appreciate your patience and will provide the records as promptly as possible.

     

    Best regards,

     

    Lynda Mottershead

    Lynda G. Mottershead
    University Records Officer
    Office of General Counsel
    NC State University
    304 Holladay Hall
    Campus Box 7008
    Raleigh, NC 27695
    (919) 515-2002


    Status: Government Processing Request
  • March 2, 2021 12:04 pm

    6 months ago

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    date: Mar 2, 2021, 12:04 PM
    subject: Records Request: (March 2021) Request for NCSU COVID-19 Dashboard Update info as of 02/17/21

     

    Good afternoon North Carolina State University,

     

    I’d like to make a public records request for information that may be available in your office.

     

    Please confirm receipt to let me know the request will begin processing, and if possible, please provide a rough estimate of when the request may be completed. I will plan on following up again in mid-February if I have not heard back before then.

     

    Here are the details of the request:

     

    Subject: (March 2021) Request for NCSU COVID-19 Dashboard Update info as of 02/17/21

     

    Message: “Hello NC State University Records Officer (or Assistant Vice Chancellor of University Communications),

     

    I’d like to make a two-part public records request for the following information:

     

    1. Please provide all documents [unspecified] related to the University’s most recent decision to update the COVID-19 Dashboard. Specifically, the update [unspecified] that was announced on February 17.

     

    Documents should include, but are not limited to – emails, planning documents, and memos sent and received by the individuals [unspecified] that input new COVID-19 data, coded the update to the COVID Dashboard, and the administrators in charge of these individuals.

     

    The requested records should be responsive during the specific time period of 02/01/21 – 02/17/21.

     

    2. I also am requesting any documents from Chancellor Woodson and Provost Arden that match this description as well. The most relevant date range is: 02/01/21-02/17/21.

     

    Thank you for your assistance!
    ————–

     

    ** Editor’s Note to NSCU: We know from previous experience with other records requests that, due to the scope of the request, it is possible NCSU could propose a cost of fees in order to process the request. However, it is also our understanding that 4 hours may be provided at no cost, until we will be notified of any additional potential costs. Please clarify if we have misunderstood.

     

    – If that is accurate, please send any responsive documents that are retrieved from the search within the 4 hours. At that time, we will indicate to the requester on our site should they wish to pursue the request further they can reach out to your office directly, or, they may submit a new / narrowed request to our site. Specifically, this is because we cannot commit to pay any fees / associated costs related to any of the requests on our site. We will note any info you provide on our site, for the requester’s future knowledge.

     

    – If it is not possible to process the request without incurring fees, however, please let us know the potential cost, and we will ask that you please cease processing the request at that time. We will mark the request as “completed” on our site.
    ————–

     

    Additional note to NCSU –

     

    If you deny any or all parts of this two-part request, please cite each specific exemption you feel justifies the refusal to release the information under NC public records law. Also, if this request is unclear or if it is not possible to fulfill portions of the request without additional clarification, please let us know what specific information would be helpful, and we will note this for users on our site.”

     

    Thank you for your assistance!

     

    ** Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.


    Status: Sent to Government
  • March 1, 2021 5:16 pm

    6 months ago

    Submitted to Sunshine Request
    Status: Pending