Other (indicate in message) Submitted: August 31, 2021 | Updated: March 18, 2022

(September 2021) Request for Communication records, and meeting info between NCSU College of Sciences Leadership and NCSU Administration 07/14/21-07/27/21

Hello NC State University Records Officer (or Assistant Vice Chancellor of University Communications),

I’d like to make a multi-part public records request for the following information under NC Public Records Law:

A. Related to the NCSU College of Sciences Leadership and NCSU Administration:

Please provide all emails [including any files, links, attachments, URLs, etc.] sent between the following leadership of the NC State University College of Sciences (COS):

- Christine McGahan
- Carrie Badha
- John Blondin
- Alina Chertock
- Carolyn Mattingly
- Paul Huffman
- Meghan Kerr
- Maria Oliver-Hoyo
- Lewis Owen
- Heather Patisaul
- Len Stefanski
- Gavin Williams
- Jamila Simpson
- Nikki Price
- Lee Ann DeRita
- Ashley Arya
- Jamie Barber
- Nate DeGraff

and the University Administration:

- Randy Woodson
- Warwick Arden
- Brad Bohlander
- Paula Gentius

... during the specific time period of 07/13/21 through 07/27/21.

I am only requesting emails specifically related to the subject matter of the University's updated COVID protocols and policies.


B1. Also Related to the NCSU College of Sciences Leadership and NCSU Administration:

Please provide all emails [including any files, links, attachments, URLs, etc.] sent between the following leadership of the NC State University College of Sciences (COS)...

- Christine McGahan
- Carrie Badha
- John Blondin
- Alina Chertock
- Carolyn Mattingly
- Paul Huffman
- Meghan Kerr
- Maria Oliver-Hoyo
- Lewis Owen
- Heather Patisaul
- Len Stefanski
- Gavin Williams
- Jamila Simpson
- Nikki Price
- Lee Ann DeRita
- Ashley Arya
- Jamie Barber
- Nate DeGraff

… and the University Administration:

- Randy Woodson
- Warwick Arden
- Charles Maimone
- Brad Bohlander
- Paula Gentius
- Kevin Howell
- Allison Newhart
- Sheri L. Schwab
- Doneka Scott
- Brian Sischo
- Mladen Vou

… during the specific time period of 07/13/21 through 7/27/21.

I am only requesting emails specifically related to the subject matter of any meetings that took place between COS Leadership (listed above) and University Administration (listed above) from 07/13/21 through 07/27/21 where the university's response to COVID-19 was discussed.


B2. This pertains to meeting notes: I would also like to request any meeting notes, memos, written records, and emails from any NCSU email, which are related to any meetings that took place between COS Leadership (listed above in B1) and University Administration (listed above in B1) from 07/13/21 through 07/27/21 where the university's response to COVID-19 was discussed.


C. Please provide all records (e.g., meeting notes, meeting recordings, meeting transcripts, etc.) from the NC State University College of Sciences leadership meeting that took place on 07/14/2021.


** For all items requested [A - C], I would ideally like to receive any written information in a PDF document, any audio information in mp3 format, and any video information in mp4 format.

Thank you for your assistance!
————–

[Editor’s Note to NSCU: We know from previous experience with other records requests that, due to the scope of the request, it is possible NCSU could propose a cost of fees in order to process the request. However, it is also our understanding that 4 hours may be provided at no cost, until we will be notified of any additional potential costs. Please clarify if we have misunderstood.

– If that is accurate, please send any responsive documents that are retrieved from the search within the 4 hours. At that time, we will indicate to the requester on our site should they wish to pursue the request further they can reach out to your office directly, or, they may submit a new / narrowed request to our site. Specifically, this is because we cannot commit to pay any fees / associated costs related to any of the requests on our site. We will note any info you provide on our site, for the requester’s future knowledge.

– If it is not possible to process the request without incurring fees, however, please let us know the potential cost, and we will ask that you please cease processing the request at that time. We will mark the request as “completed” on our site.

Additionally -- If you deny any or all parts of this multi-part request, please cite each specific exemption you feel justifies the refusal to release of the information under NC public records law. Also, if this request is unclear or if it is not possible to fulfill portions of the request without additional clarification, please let us know what specific information would be helpful, and we will note this for users on our site. Thank you!]

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Editor’s Note 08/31/21: We apologize for the delay in processing and publishing this request on our site. Sunshine Request is a project built and run by a small team at PRC Applications. We run the site in addition to our primary business. While we will always do our best to process and follow up on requests as quickly as possible, there may be occasional delays, depending on our availability in a given week or month.

Thank you for using www.sunshinerequest.com!

Status: Completed

Activity:

  • March 18, 2022 3:27 pm

    6 months ago

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    date: Mar 18, 2022, 3:27 PM
    subject: Re: Sunshine Request

     

    Good afternoon Lynda,

     

    Thank you for your help with this request. I’ve marked it as completed on our site.

     

    Have a good weekend!


    Status: Completed
  • March 15, 2022 2:03 pm

    6 months ago

    from: Lynda Mottershead <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Mar 15, 2022, 2:03 PM
    subject: Re: Sunshine Request

     

    NC State University has been unable to locate any records responsive to Parts B1 and B2 of your records request.

     

    This email serves as NC State University’s final response to your records request received September 1, 2021.

     

    Best regards,
    Lynda Mottershead


    Status: Response Received from Government
  • March 4, 2022 4:55 pm

    6 months ago

    from: Lynda Mottershead <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Mar 4, 2022, 4:55 PM
    subject: Re: Sunshine Request

     

    Records responsive to items A and C are attached. We are continuing to search for records that are responsive to B1 and B2, and will provide them if and when they are located.

     

    This email serves as NC State University’s partial final response to your records request.

     

    Best regards,
    Lynda Mottershead

     

    **Editor’s Note: Please see referenced files “July-14-Cabinet-Meeting-July-14-Cabinet-Meeting_Redacted.pdf” and “20210727-Feedback-requested-Response-to-a-Sciences-faculty-member-1.pdf” at top left in documents


    Status: Response Received from Government
  • February 28, 2022 4:47 pm

    6 months ago

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    date: Feb 28, 2022, 4:47 PM
    subject: Re: Sunshine Request

     

    Good afternoon Lynda,

     

    Thank you for the update you provided on 1/28. I will plan on following up again in mid-March.

     

    Appreciate your assistance!


    Status: Government Processing Request
  • January 28, 2022 8:24 am

    7 months ago

    from: Lynda Mottershead <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Jan 28, 2022, 8:24 AM
    subject: Re: Sunshine Request

     

    Sunshine,

     

    We are continuing to work on locating the requested records.

     

    Best regards,
    Lynda Mottershead


    Status: Follow up
  • January 24, 2022 4:48 pm

    8 months ago

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    date: Jan 24, 2022, 4:48 PM
    subject: Re: Sunshine Request

     

    Good afternoon Lynda,

     

    I am checking in again on this request to see if there was any update to report?

     

    I will plan on following up again in later February if I don’t hear back before then.

     

    Thank you!


    Status: Follow up
  • December 10, 2021 3:03 pm

    9 months ago

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    date: Dec 10, 2021, 3:03 PM
    subject: Re: Sunshine Request

     

    Good afternoon Lynda,

     

    Thank you for the update.

     

    I will plan on following up again in mid-January if I don’t hear back before then.

     

    Happy holidays!


    Status: Government Processing Request
  • December 7, 2021 8:38 am

    9 months ago

    from: Lynda Mottershead <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Dec 7, 2021, 8:38 AM
    subject: Re: Sunshine Request

     

    The records have been requested and will be provided at a later date.


    Status: Government Processing Request
  • December 3, 2021 4:00 pm

    9 months ago

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    date: Dec 3, 2021, 4:00 PM
    subject: Re: Sunshine Request

     

    Good afternoon Lynda,

     

    Hope you’ve been well! Checking in again on this request from 9/1: (September 2021) Request for Communication records, and meeting info between NCSU College of Sciences Leadership and NCSU Administration 07/14/21-07/27/21

     

    Is there any update to report? I will plan on checking in again in early January if I don’t hear back before then.

    Appreciate your assistance!


    Status: Follow up
  • November 10, 2021 3:27 pm

    10 months ago

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    date: Nov 10, 2021, 3:27 PM
    subject: Re: Sunshine Request

     

    Good afternoon Lynda,

     

    I am checking in on this request to see if there’s any update to report? I will plan on following up again at the end of the month if I haven’t heard back before then.

     

    Thank you!

     


    Status: Follow up
  • September 10, 2021 12:27 pm

    1 year ago

    from: Sunshine Request <[email protected]>
    to: Lynda Mottershead <[email protected]>
    date: Sep 10, 2021, 12:27 PM
    subject: Re: Sunshine Request

     

    Hi Lynda,

     

    Thank you for your reply!

     

    The beginning of a new school year can be a busy time in general just under “normal” circumstances. I definitely can understand and acknowledge this must be a very busy and ever-evolving time for both educators and school systems during COVID 19.

     

    With this in mind — I know this request may take some time to process, and I will wait to follow up again to ask for a status update at the beginning of November.

     

    Thank you for your time.
    Have a great weekend!


    Status: Government Processing Request
  • September 2, 2021 11:56 am

    1 year ago

    from: Lynda Mottershead <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Sep 2, 2021, 11:56 AM
    subject: Sunshine Request

     

    NC State University acknowledges receipt of your records request received September 1, 2021 (copied below for reference).

     

    Our office recognizes the importance of the requested records to you. We attempt to respond to records requests as promptly as possible, but we are currently managing a large backlog of requests and will be unable to fulfill your request until a later date. We are unable to provide an estimate of when this will be.

     

    Best regards,
    Lynda Mottershead


    Status: Government Processing Request
  • September 1, 2021 1:21 pm

    1 year ago

    from: Sunshine Request <[email protected]>
    to: Frederick Hartman <[email protected]>
    cc: [email protected],
    Mick Kulikowski <[email protected]>
    date: Sep 1, 2021, 1:21 PM
    subject: Records Request: (September 2021) Request for Communication records, and meeting info between NCSU College of Sciences Leadership and NCSU Administration 07/14/21-07/27/21

     

    Good afternoon North Carolina State University,

     

    I’d like to make a public records request for information that may be available in your office.

     

    Please confirm receipt to let me know the request will begin processing, and if possible, please provide a rough estimate of when the request may be completed. I will plan on following up again later this month if I have not heard back before then.

     

    Here are the details of the request:

     

    Subject: (September 2021) Request for Communication records, and meeting info between NCSU College of Sciences Leadership and NCSU Administration 07/14/21-07/27/21

     

    Message: “Hello NC State University Records Officer (or Assistant Vice Chancellor of University Communications),

     

    I’d like to make a multi-part public records request for the following information under NC Public Records Law:

     

    A. Related to the NCSU College of Sciences Leadership and NCSU Administration:

     

    Please provide all emails [including any files, links, attachments, URLs, etc.] sent between the following leadership of the NC State University College of Sciences (COS):

     

    – Christine McGahan
    – Carrie Badha
    – John Blondin
    – Alina Chertock
    – Carolyn Mattingly
    – Paul Huffman
    – Meghan Kerr
    – Maria Oliver-Hoyo
    – Lewis Owen
    – Heather Patisaul
    – Len Stefanski
    – Gavin Williams
    – Jamila Simpson
    – Nikki Price
    – Lee Ann DeRita
    – Ashley Arya
    – Jamie Barber
    – Nate DeGraff

     

    and the University Administration:

     

    – Randy Woodson
    – Warwick Arden
    – Brad Bohlander
    – Paula Gentius

     

    … during the specific time period of 07/13/21 through 07/27/21.

     

    I am only requesting emails specifically related to the subject matter of the University’s updated COVID protocols and policies.

     

    B1. Also Related to the NCSU College of Sciences Leadership and NCSU Administration:

     

    Please provide all emails [including any files, links, attachments, URLs, etc.] sent between the following leadership of the NC State University College of Sciences (COS)…

     

    – Christine McGahan
    – Carrie Badha
    – John Blondin
    – Alina Chertock
    – Carolyn Mattingly
    – Paul Huffman
    – Meghan Kerr
    – Maria Oliver-Hoyo
    – Lewis Owen
    – Heather Patisaul
    – Len Stefanski
    – Gavin Williams
    – Jamila Simpson
    – Nikki Price
    – Lee Ann DeRita
    – Ashley Arya
    – Jamie Barber
    – Nate DeGraff

     

    … and the University Administration:

     

    – Randy Woodson
    – Warwick Arden
    – Charles Maimone
    – Brad Bohlander
    – Paula Gentius
    – Kevin Howell
    – Allison Newhart
    – Sheri L. Schwab
    – Doneka Scott
    – Brian Sischo
    – Mladen Vou

     

    … during the specific time period of 07/13/21 through 7/27/21.

     

    I am only requesting emails specifically related to the subject matter of any meetings that took place between COS Leadership (listed above) and University Administration (listed above) from 07/13/21 through 07/27/21 where the university’s response to COVID-19 was discussed.

     

    B2. This pertains to meeting notes: I would also like to request any meeting notes, memos, written records, and emails from any NCSU email, which are related to any meetings that took place between COS Leadership (listed above in B1) and University Administration (listed above in B1) from 07/13/21 through 07/27/21 where the university’s response to COVID-19 was discussed.

     

    C. Please provide all records (e.g., meeting notes, meeting recordings, meeting transcripts, etc.) from the NC State University College of Sciences leadership meeting that took place on 07/14/2021.

     

    ** For all items requested [A – C], I would ideally like to receive any written information in a PDF document, any audio information in mp3 format, and any video information in mp4 format.

     

    Thank you for your assistance!
    ————–

     

    [Editor’s Note to NSCU: We know from previous experience with other records requests that, due to the scope of the request, it is possible NCSU could propose a cost of fees in order to process the request. However, it is also our understanding that 4 hours may be provided at no cost, until we will be notified of any additional potential costs. Please clarify if we have misunderstood.

     

    – If that is accurate, please send any responsive documents that are retrieved from the search within the 4 hours. At that time, we will indicate to the requester on our site should they wish to pursue the request further they can reach out to your office directly, or, they may submit a new / narrowed request to our site. Specifically, this is because we cannot commit to pay any fees / associated costs related to any of the requests on our site. We will note any info you provide on our site, for the requester’s future knowledge.

     

    – If it is not possible to process the request without incurring fees, however, please let us know the potential cost, and we will ask that you please cease processing the request at that time. We will mark the request as “completed” on our site.

     

    Additionally — If you deny any or all parts of this multi-part request, please cite each specific exemption you feel justifies the refusal to release of the information under NC public records law. Also, if this request is unclear or if it is not possible to fulfill portions of the request without additional clarification, please let us know what specific information would be helpful, and we will note this for users on our site. Thank you!]”

     

    Thank you for your assistance!

     

    ** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.


    Status: Sent to Government
  • August 31, 2021 6:59 pm

    1 year ago

    Submitted to Sunshine Request
    Status: Pending