Other (indicate in message) Submitted: January 9, 2023 | Updated: February 1, 2023

[See Editor’s Note](January 2023) Multi-part request for Guilford County, NC Schools: Out of county and consulting work travel information for employees. 01/01/2018 – 12/01/2020.

Hello Guilford County, NC Schools (Records Officer),

I'd like to make a multi-part public records request for the following information under NC Public Records Law.
Ref: https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html

This request is related to Travel records for Guilford County Schools employees from 01/01/2018 - 12/01/2020.

Specifically – I’d like to request all information from Guilford County Schools pertaining to out-of-county work travel and any consulting travel from January 01, 2018 through December 01, 2020 for former Guilford County Schools employees Sharon Contreras and Tony Watlington.

The responsive records should include the following:

- Place of Travel:
- Purpose of Travel:
- Length of Travel:
- Itemized Cost of Travel for Housing, Food and Transportation:
- Documentation of Travel Approval by School Board and Finance Department:
- Documentation of any Honorariums, Speaker Fees Payments and Consulting Payments:

I am not requesting to come in person to inspect, nor to obtain printed copies of, electronic records. In accordance with NC Public Records Law, I’m requesting explicitly that all responsive records be provided via an electronic medium / format (in which the records should already exist), such as an email, file share, google drive folder, mailed flash drive if necessary, etc.

I do not have any additional or further clarifying info to provide other than what you see in the message above. If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC Public Records Law.
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[** Editor’s Note: This request has been sent solely from the email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from our Team. Please do not commingle or treat that as an alteration or cancellation of our request – We intend to continue to pursue our request.

Please note that we cannot commit to sign any forms or pay any potential fees / associated costs related to any request. If it is not possible to process the request without incurring fees, then please let us know the itemized potential cost.]

Thank you for your assistance!

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Editor’s Note to Sender 01/09/2023: We continue to experience issues in fulfilling or getting responses to requests sent to Guilford County, NC Schools.

As we noted (12/14/22) on an identical request to the one above:
https://www.sunshinerequest.com/records_request/november-2022-multi-part-request-for-guilford-county-nc-schools-out-of-county-and-consulting-work-travel-information-for-employees-01-01-2018-12-01-2020/

“Having made numerous attempts to follow up, and receiving no reply — We [marked] this request as “Denied” by GCS. If at some point Jose or GCS decide to reply, then we will reopen the request at that time.

Additionally– If the sender would like to submit a new records request through our website, then we will be happy to submit it to GCS’ records portal. It’s possible that may help get a response.”

We will submit the new January 2023 request to GCS, and all updates we receive will be indicated on our site. We anticipate, however, that it will be difficult to get a response to our emails… and if so, we will need to call GCS follow up. We’ll do that as soon as is possible.

We also wanted to mention we’ve had difficulty getting a response to another recent request from November 2022: https://www.sunshinerequest.com/records_request/november-2022-request-for-guilford-county-nc-schools-legal-audit-and-investigative-fees-07-01-2019-06-30-2022/

We plan to follow up with GCS about that again this week or next. We will have to call someone to figure out why our emails / requests continue to bounce back and/or why our email address seems to have been “blocked” by GCS’ FOIA account.


Additional Note for Users: Sunshine Request does not control if / when Government entities will confirm receipt, begin processing, complete, or deny requests we submit to them via our website. If you would like to make a request that is time sensitive, we recommend that you reach out to the appropriate government entity directly for assistance with a request, rather than submitting through our site.

Sunshine Request is run by a very small team. Due to holidays, unforeseen events / scheduling conflicts, there may be times that we cannot publish or update requests for several days. We will do our best to process all requests as quickly as possible.

We review and send in requests to the appropriate entities as quickly as we are able, and it is up to the Government agency to determine the timeline and speed with which the request can be processed. We generally try to follow up on requests once every 1 – 2 weeks as we’re able, until the government agency has confirmed that the request has been received and is being processed (and there is some timeline for completion), and we will wait to follow up again during the time period they specify.

Please do not send us additional submissions asking that we “follow up on” a request on our site, or to ask for a status update on a request. If at any time you would like to track the status of your request, please “Search” for your request via the “Search box”, or by viewing the list of requests on the View All Requests page. Any updates we receive will be posted on our site as soon as we are able.

Thank you for using www.sunshinerequest.com!

Status: Follow up

Documents:

Activity:

  • February 1, 2023 12:53 pm

    1 day ago

    from: Mail Delivery Subsystem <[email protected]>
    date: Feb 1, 2023, 12:53 PM
    subject: Delivery Status Notification (Failure)

     

    Message blocked
    Your message to [email protected] has been blocked. See technical details below for more information.


    Status: Follow up
  • February 1, 2023 12:52 pm

    1 day ago

    from: Sunshine Request <[email protected]>
    to: [email protected]
    cc: [email protected], “Oliva, Jose” <[email protected]>, [email protected], [email protected]
    date: Feb 1, 2023, 12:52 PM
    subject: Follow up: Request Number: PRR-4-2023

     

    Good Afternoon Jose (and all CCed).

     

    GCS Request Number: PRR-4-2023 was submitted to your offices on Wed, Jan 11, 2023.

     

    “(January 2023) Multi-part request for Guilford County, NC Schools: Out of county and consulting work travel information for employees. 01/01/2018 – 12/01/2020.”

     

    To date, I have not received any response.

     

    Can you please provide an anticipated completion date for this request? If I do not hear back within a week, I will call your office directly to follow up. After that, I will record this request as having been “Denied” by your office, if I have not received a response.
    ——-

     

    I also want to note that I haven’t had much luck using your request portal, or contacting your various records officers / email addresses about requests over the past few months.

     

    It is not possible for me to send you a follow up email directly through your records portal … since you do not have the portal set up that way. Additionally — for months, the messages I’ve sent to Jose’s justfoia address above regarding various requests, continue to bounce back to me with a notice that says they’ve been “blocked” by [email protected] . ** See screenshot attached.

     

    This tells me that my email address ([email protected]) has been “blocked” as spam, or for some other reason by GCS, and isn’t being accepted.

     

    Please correct that designation so that this doesn’t continue to happen in the future. I am a real person making a valid public records request under the NC Public Records Law, and I expect for my email address to be accepted and responded to in a timely manner.

     

    Thank you for your help.

     

    ~ The Sunshine Request Team


    Status: Follow up
  • January 11, 2023 3:45 pm

    3 weeks ago

    from: JustFOIA Notification <[email protected]>
    to: [email protected]
    date: Jan 11, 2023, 3:45 PM
    subject: Guilford County Schools Records Request Confirmation

     

    Thank you for submitting a request for records to Guilford County Schools.

     

    Your request reference number is Request Number: PRR-4-2023.

     

    Please have this reference number available when communicating with our staff regarding your request.

     

    Note: This is an automated email notification. Please do not respond to this email.


    **Editor’s Note 01/11/23: The request below was sent in via Guilford County School’s public records request form on their website, at 3:45pm EST. We will post any updates we receive on our site. Thanks for using Sunshine Request!


    Thank you for submitting a request for records.

     

    Your request reference number is PRR-4-2023.

     

    Please have this reference number available when communicating with our staff regarding your request. If you have supplied an email address, you will receive a confirmation of your submission that contains the above information.

     

    Please note that if you chose not to provide contact information, this reference number should be used when communicating with staff and/or when picking up the records related to this request. Additionally, if no contact information was provided, you must contact the appropriate office to verify receipt of your request, to learn of any applicable fees, and authorize your request to move forward, prior to your request moving forward. “

     

    Hello Guilford County, NC Schools (Records Officer),

     

    I’d like to make a public records request for information that may be available in your office. If you’re not the appropriate party to contact about the request, please provide the correct name and email address of whom I should send it to. Please confirm receipt to let me know the request will begin processing, and if possible, please provide a rough estimate of when the request may be completed.

     

    I do want to note that I haven’t had much luck using your request portal, or contacting your various records officers / email addresses about requests over the past few months. Hopefully this new request will be different. However, if I do not hear back, I will call your office around mid-month to follow up.

     

    Here are the details of the request:

     

    SUBJECT:
    (January 2023) Multi-part request for Guilford County, NC Schools: Out of county and consulting work travel information for employees. 01/01/2018 – 12/01/2020.

     

    MESSAGE:
    “Hello Guilford County, NC Schools (Records Officer),

     

    I’d like to make a multi-part public records request for the following information under NC Public Records Law.
    Ref: https://www.ncleg.net/enactedlegislation/statutes/html/bychapter/chapter_132.html

     

    This request is related to Travel records for Guilford County Schools employees from 01/01/2018 – 12/01/2020.

     

    Specifically – I’d like to request all information from Guilford County Schools pertaining to out-of-county work travel and any consulting travel from January 01, 2018 through December 01, 2020 for former Guilford County Schools employees Sharon Contreras and Tony Watlington.

     

    The responsive records should include the following:

     

    – Place of Travel:
    – Purpose of Travel:
    – Length of Travel:
    – Itemized Cost of Travel for Housing, Food and Transportation:
    – Documentation of Travel Approval by School Board and Finance Department:
    – Documentation of any Honorariums, Speaker Fees Payments and Consulting Payments:

     

    I am not requesting to come in person to inspect, nor to obtain printed copies of, electronic records. In accordance with NC Public Records Law, I’m requesting explicitly that all responsive records be provided via an electronic medium / format (in which the records should already exist), such as an email, file share, google drive folder, mailed flash drive if necessary, etc.

     

    I do not have any additional or further clarifying info to provide other than what you see in the message above. If you are unable to fulfill any or all parts of this request, please specifically cite where a reason for denial is justified under NC Public Records Law.

    ——–

     

    [** Editor’s Note: This request has been sent solely from the email address [email protected] . If anyone other than that email address contacts you to pursue a similar request, it did not come from our Team. Please do not commingle or treat that as an alteration or cancellation of our request – We intend to continue to pursue our request.

     

    Please note that we cannot commit to sign any forms or pay any potential fees / associated costs related to any request. If it is not possible to process the request without incurring fees, then please let us know the itemized potential cost.]

     

    Thank you for your assistance!”

     

    Thank you!

     

    ** Sunshine Request (www.sunshinerequest.com) makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.


    Status: Sent to Government
  • January 9, 2023 5:09 pm

    3 weeks ago

    Submitted to Sunshine Request
    Status: Pending