City of Asheville Submitted: January 26, 2021 | Updated: February 25, 2021

(January 2021) Request for all contracts / invoices between City of Asheville, NC, Cole Pro Media, and related companies, 01/01/19 – present

Hello City of Asheville, NC Government,

I'd like to make a public records request for the following information:

Please provide all contracts, and invoices, between the City of Asheville and:

- Cole Pro Media
- Cole Pro Media, LLC
- Critical Incident Videos
- Critical Incident Videos, LLC
- and any other related companies

from January 1st, 2019 to the date the query is run.

Thank you for your assistance!

Editor’s Note: Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

Status: Clarification Requested

Activity:

  • February 25, 2021 2:50 pm

    6 days ago

    from: Liz Harper <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Feb 25, 2021, 2:50 PM
    subject: Re: Records Request: (January 2021) Request for all contracts / invoices between City of Asheville, NC, Cole Pro Media, and related companies, 01/01/19 – present

     

    Good afternoon Sunshine Request,
    I will ask our finance department for clarification.
    Best,

     

    Liz Harper (she/her)
    Public Records Officer, City of Asheville
    (828) 259-5631 [email protected]


    Status: Government Processing Request
  • February 25, 2021 2:49 pm

    6 days ago

    from: Sunshine Request <[email protected]>
    to: Liz Harper <[email protected]>
    date: Feb 25, 2021, 2:49 PM
    subject: Re: Records Request: (January 2021) Request for all contracts / invoices between City of Asheville, NC, Cole Pro Media, and related companies, 01/01/19 – present

     

    Hi Liz,

     

    Thank you for your assistance! We have posted all updates to our site.

     

    Before I can mark this request as “completed,” however, I do need to ask for some additional clarification about an item related to Critical Incident Videos: https://drive.google.com/drive/folders/1FwM2NZ3rGDkyV8CvXt0PJzqToODPaiZq

     

    There is one document in the file that suggests an invoice was sent to the City (and presumably was paid?) in August 2020 for $4,900 as relates to the March/April contract (contract total $5,000).

     

    But then there is another document in the file that shows an invoice sent to the City by a company called “Continuant” on 12/21/2018 for $4,229.11. So I’m wondering two things:

     

    A. Is this a mistake, and this company / invoice is not related to the request? If so, can you please clarify whether this is correct – And if it is not, can you please update the folder to include the correct invoice from Critical Incident Videos referenced in August 2020? We’re going to leave the documents on our site in any case, but if you do revise the folder, please let us know and we’ll upload that to our site as well.

     

    B. If this is not a mistake, and Continuant is the same company as “Critical Incident Videos”, and this invoice is somehow related to their March 2020 contract ($5,000) – Can you please clarify how it would be possible for an invoice to be sent to the City two years prior to the date of a contract being signed? Additionally, that 2018 invoice total ($4,229.11) does not match the August 2020 invoice total ($4,900), so I think this is likely an error – but I just wanted to check.

     

    Thank you for your help!


    Status: Clarification Requested
  • February 24, 2021 1:50 pm

    1 week ago

    from: Liz Harper <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Feb 24, 2021, 1:50 PM
    subject: Re: Records Request: (January 2021) Request for all contracts / invoices between City of Asheville, NC, Cole Pro Media, and related companies, 01/01/19 – present

     

    Good afternoon Sunshine Request,
    All invoices and contracts for Cole Pro Media and Critical Incident Video, LLC can be found here.
    All best,
    Liz Harper (she/her)
    Public Records Officer, City of Asheville
    (828) 259-5631 [email protected]

     

    **Editor’s Note: Please see referenced folder “2021-02-03-SR-ColePro-invoices-20210224T200958Z-001.zip” at top left in documents, additionally the link that Liz provided is here: https://drive.google.com/drive/folders/1d7dkEZtlzox-pcw58UBnyge04ytBwEtJ


    Status: Response Received from Government
  • February 15, 2021 1:36 pm

    2 weeks ago

    from: Sunshine Request <[email protected]>
    to: Liz Harper <[email protected]>
    date: Feb 15, 2021, 1:36 PM
    subject: Re: Records Request: (January 2021) Request for all contracts / invoices between City of Asheville, NC, Cole Pro Media, and related companies, 01/01/19 – present

     

    Hi Liz,

     

    I’m resending the previous email (above) from Friday. I noticed a few typos and additions that were missed on my end. This should have instead said:

     

    “Good afternoon Liz,

     

    We appreciate your help, however upon further review of the documents received on this request, we just wanted to check in to make sure what we received for this request is accurate. This request only asked for:

     

    “Contracts, and invoices, between the City of Asheville and:

     

    – Cole Pro Media
    – Cole Pro Media, LLC
    – Critical Incident Videos
    – Critical Incident Videos, LLC
    – and any other related companies

     

    from January 1st, 2019 to the date the query is run.”

     

    We received the following zipped folders instead:

     

    1. Contracts-20210210T205354Z-001.zip
    2. Text-Messages-20210210T205357Z-001.zip
    3. Emails-20210210T205448Z-001.zip

     

    We know you recently completed a request for similar, but different, information than the request above. That older request can be found here, and contains many of the same responsive files: https://www.sunshinerequest.com/records_request/june-2020-request-for-contracts-communications-between-cole-pro-media-and-the-city-of-asheville-nc/

     

    Could you please clarify whether the three zip files you’ve sent us on 02/04 relate to the request we’re discussing now: https://www.sunshinerequest.com/records_request/january-2021-request-for-all-contracts-invoices-between-city-of-asheville-nc-cole-pro-media-and-related-companies-01-01-19-present/

     

    Do the three zip files actually contain all of the invoices and contract files for all of the entities listed, as requested? It would seem that from records we received in the earlier January request that there should be more than one contract (?) and, that there are associated invoices that can be succinctly listed someplace. Can you please send them to us if so? That’s specifically what is being requested here. Can just send us one or two files that clearly show all contracts and all invoices?

     

    We appreciate all your help!”


    Status: Clarification Requested
  • February 12, 2021 3:50 pm

    2 weeks ago

    from: Sunshine Request <[email protected]>
    to: Liz Harper <[email protected]>
    date: Feb 12, 2021, 3:50 PM
    subject: Re: Records Request: (January 2021) Request for all contracts / invoices between City of Asheville, NC, Cole Pro Media, and related companies, 01/01/19 – present

     

    Good afternoon Liz,

     

    We appreciate your help, however upon further review of the documents received on this request, we just wanted to check in to make sure what we received for this request is accurate. This request only asked for:

     

    “Contracts, and invoices, between the City of Asheville and:

     

    – Cole Pro Media
    – Cole Pro Media, LLC
    – Critical Incident Videos
    – Critical Incident Videos, LLC
    – and any other related companies 

     

    from January 1st, 2019 to the date the query is run.”

     

    And we received the following zipped folders:

     

    1. Contracts-20210210T205354Z-001.zip
    2. Text-Messages-20210210T205357Z-001.zip
    3. Emails-20210210T205448Z-001.zip

     

    We know you recently completed a request for similar, but different, information than the request above. That older request can be found here: https://www.sunshinerequest.com/records_request/june-2020-request-for-contracts-communications-between-cole-pro-media-and-the-city-of-asheville-nc/

     

    Could you please clarify whether all the various emails, etc you’ve sent us on 02/04 relate to the request we’re discussing now: https://www.sunshinerequest.com/records_request/january-2021-request-for-all-contracts-invoices-between-city-of-asheville-nc-cole-pro-media-and-related-companies-01-01-19-present/

     

    Does this actually contain all of the invoices and contract files as requested? And if not, can you please send them to us? That’s specifically what is being requested here. Also – you can just send us a file that clearly shows all contracts and all invoices.

     

    Appreciate all your help!


    Status: Clarification Requested
  • February 10, 2021 4:02 pm

    2 weeks ago

    from: Sunshine Request <[email protected]>
    to: Liz Harper <[email protected]>
    date: Feb 10, 2021, 4:02 PM
    subject: Re: Records Request: (January 2021) Request for all contracts / invoices between City of Asheville, NC, Cole Pro Media, and related companies, 01/01/19 – present

     

    Good afternoon Liz,

     

    Thank you for your help with this request! I will mark it as completed on our site.

     

    Appreciate your assistance!


    Status: Completed
  • February 4, 2021 8:56 am

    3 weeks ago

    from: Liz Harper <[email protected]>
    to: Sunshine Request <[email protected]>
    date: Feb 4, 2021, 8:56 AM
    subject: Re: Records Request: (January 2021) Request for all contracts / invoices between City of Asheville, NC, Cole Pro Media, and related companies, 01/01/19 – present

     

    Good morning Sunshine Request,
    All materials related to Cole Pro Media and Critical Incident Videos – including contracts and emails – can be found here. Let me know if you have any questions.
    All best,

     

    Liz Harper (she/her)
    Public Records Officer, City of Asheville
    (828) 259-5631 [email protected]

     

    **Editor’s Note: Please see referenced files at top left in documents, additionally the link that the City sent over is here: https://drive.google.com/drive/folders/1lPCVa_Rf9vBTCeZskjx3hDvpcdoTrZK-


    Status: Response Received from Government
  • February 3, 2021 4:38 pm

    3 weeks ago

    from: Sunshine Request <[email protected]>
    to: Liz Harper <[email protected]>
    date: Feb 3, 2021, 4:38 PM
    subject: Records Request: (January 2021) Request for all contracts / invoices between City of Asheville, NC, Cole Pro Media, and related companies, 01/01/19 – present

     

    Good afternoon City of Asheville,

     

    We’ve received a new public records request via our website www.sunshinerequest.com for information that may be available in your office.

     

    Please confirm receipt to let us know the request will begin processing, and if possible, please provide a rough estimate of when the request may be completed. We will plan on following up again around that time.

     

    Here are the details of the request:

     

    Subject: (January 2021) Request for all contracts / invoices between City of Asheville, NC, Cole Pro Media, and related companies, 01/01/19 – present

     

    Message: “Hello City of Asheville, NC Government,

     

    I’d like to make a public records request for the following information:

     

    Please provide all contracts, and invoices, between the City of Asheville and:

     

    – Cole Pro Media
    – Cole Pro Media, LLC
    – Critical Incident Videos
    – Critical Incident Videos, LLC
    – and any other related companies

     

    from January 1st, 2019 to the date the query is run.

     

    Thank you for your assistance!“

     

    ** Sunshine Request makes no claim as to the veracity of any statements or information contained in any of the requests, or public records, we receive.

     

    Thank you for your help!
    Sunshine Request


    Status: Sent to Government
  • January 26, 2021 9:50 pm

    1 month ago

    Submitted to Sunshine Request
    Status: Pending